GME Programs & Accreditation Coordinator

Advocate Health Care; Park Ridge (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

Advocate Health Care is seeking an experienced Medical Education Program Specialist to direct the administrative operations of accredited graduate medical education (GME) training programs in partnership with the Program Directors. You will ensure compliance with ACGME and institutional requirements while supporting residents, fellows, and educational leadership with data, processes, and communications.

You will collaborate across departments to develop goals, manage rotations and conferences,

Qualifications

• Associates Degree and/or 3+ years of related experience. Medical Education experience preferred.

Responsibilities

• Partner with the Program Director(s) to develop annual program goals, work plans, and accreditation cycle strategies.
• Coordinate and oversee all residency/fellowship activities, including rotations, conferences, didactic sessions, orientation, evaluations, competency assessments, and special program events.
• Establish and implement program policies, procedures, priorities, and timelines.
• Compile, analyze, and present program data, metrics, and reports to support informed decision-making.
• Provide administrative support to program committees and educational leadership.
• Identify opportunities for process improvement and long-range program planning.
• Maintain comprehensive knowledge of ACGME Institutional, Common, and specialty-specific program requirements.
• Coordinate accreditation activities, including Annual Program Evaluation (APE), CLER initiatives, site visits, progress reports, and internal reviews.
• Monitor compliance with duty hour regulations, procedural requirements, evaluation completion, and trainee documentation.
• Prepare and submit required reports and data to ACGME, GMEC, DNV, Medical Education leadership, and other regulatory agencies.
• Communicate policy updates, accreditation changes, and board certification requirements to trainees and faculty.
• Support remediation and performance improvement processes through documentation and coordination with Program Directors.
• Maintain trainee and faculty records, evaluations, and program documentation.
• Coordinate graduation activities, recognition events, and alumni relations initiatives.
• Serve as a resource for trainees regarding policies, procedures, and program expectations.
• Monitor trainee engagement and morale, escalating concerns and supporting resolutions when appropriate.
• Promote a positive learning environment that supports trainee success and well-being.

Skills

GME processes

Accreditation standards

Data analysis

Microsoft Office

Education management systems

Communication skills

Confidentiality

Education

Associates Degree in related field

Tools

MedHub

ERAS

NRMP

FREIDA

ADS

Job description

Advocate Health Care is seeking an experienced Medical Education Program Specialist to direct the administrative operations of accredited graduate medical education (GME) training programs in partnership with the Program Directors. You will ensure compliance with ACGME and institutional requirements while supporting residents, fellows, and educational leadership with data, processes, and communications.

You will collaborate across departments to develop goals, manage rotations and conferences,