GME Finance Administrator — Dashboards & Compliance

University at Buffalo; Buffalo (NY); Hybrid; USD 55,000 - 60,000; Full time

Job summary

University at Buffalo seeks a Finance Administrator for Graduate Medical Education to provide financial support to the GME finance team, manage accounting transactions, reconciliations, and reporting across residency and fellowship programs.

The role involves ensuring compliance with university, hospital, and regulatory requirements, supporting audits, and driving process improvements within a multi-hospital funding environment.

Qualifications

• Experience with payroll cost analysis and benefits cost management.
• Knowledge of payroll taxes and employee benefit programs.
• Experience in academic medicine, healthcare finance, or higher education.
• CPA, CMA, or MBA credential preferred.

Responsibilities

• Process accounts payable and receivable and disbursements in UB guidelines.
• Manage activity in the SIRI system for GME accounts.
• Develop dashboards and financial data visualizations to monitor performance.
• Prepare journal entries, disbursements, payroll adjustments, fund transfers, invoices and expense reports.
• Assist with monthly, quarterly, and annual financial reports and audits.

Skills

Payroll cost analysis

Employee benefits analysis

Payroll taxes

Concur

AccuFund

SIRI

CPA

CMA

MBA

Education

CPA

CMA

MBA

Tools

AccuFund

SIRI

Concur

Job description

Finance Administrator, Graduate Medical Education

Position Title Finance Administrator, Graduate Medical Education

The Jacobs School of Medicine and Biomedical Sciences is searching for a Finance Administrator.

The Finance Administrator provides financial support to the Graduate Medical Education ( GME ) Finance team in managing departmental activities related to the education and training of residents and fellows. Responsibilities include coordination, collaboration, and execution of financial processes for internal staff, residency program directors/coordinators, and external accounting departments. This individual will serve as a hands-on contributor, responsible for processing transactions, performing reconciliations, preparing reports, and supporting audits, while ensuring compliance with university, hospital, and regulatory requirements.

Accounting & Reporting

• Manage accounts payable and receivable, including preparation and review of disbursement requests and deposit transmittals, in compliance with departmental procedures and University at Buffalo Foundation ( UBF ) guidelines.
• Oversee activity within the Strategic Information and Reporting ( SIRI ) system for GME accounts.
• Develop and maintain dashboards and financial data visualizations to monitor performance and trends.
• Provide variance analysis, fund balance projections, cash flow forecasts, and scenario modeling to support decision-making.
• Prepare and process accounting transactions, including journal entries, disbursements, payroll adjustments, fund transfers, invoices, and employee expense reports.
• Perform account reconciliations, resolve discrepancies, and ensure the accuracy of financial data.
• Assist with the preparation of monthly, quarterly, and annual financial reports.
• Support internal and external audits through data preparation, schedules, and auditor communication.
• Identify and recommend process improvements and contribute to documentation of financial procedures.
• Manage general ledger activities, including expense and revenue postings, billing transactions, account reconciliation, and preparation of the Trial Balance, Balance Sheet, and Profit & Loss statements.
• Reconcile revenue and expense funds and monitor balance sheets; coordinate with UBF accounting on adjustments in ACCUFUND Cloud Accounting Software and SIRI .
• Prepare ad hoc payroll cost reports, including self-funded health and dental plan analysis.
• Lead fiscal year-end closing activities, including fund reconciliations, general ledger review, and adjusting journal entries (AJEs).
• Oversee hospital and university residency/fellowship program accounts receivable and payable within the multi-hospital funding environment.
• Support federal compliance requirements for Buffalo VA Medical Center contracts, including funding schedules, accruals, and mandated reporting.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

The University at Buffalo is an equal opportunity employer ( EOE ) and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant professional experience.
• One or more years of professional experience in accounting, finance, auditing, financial analysis, or performing similar financial operational functions.
• Demonstrated proficiency with Microsoft Excel, including formulas, pivot tables, charts, and data analysis.
• Strong analytical, problem-solving, and reconciliation skills.
• Excellent attention to detail and commitment to accuracy.
• Strong organizational, communication, and time management skills with the ability to manage multiple priorities.
• Ability to work both independently and collaboratively in a team-oriented environment.

Preferred Qualifications

• Knowledge of payroll labor costs, payroll taxes, and employee benefit program analysis.
• Payroll and benefit cost experience.
• Self-motivated, proactive, organized, and detail-oriented with strong energy and initiative.
• Experience with AccuFund, SIRI , and Concur software.
• CPA , CMA , or MBA credential.
• Experience in academic medicine, healthcare finance, or higher education.

Physical Demands

Driving Requirements

Driving Requirements This position will never drive a university owned vehicle.

Salary Range

Salary Range $55,000 - $60,000

Additional Salary Information

Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Job Type

Job Type Full-Time

Campus

Campus Downtown Campus

Posting Alerts

Special Instructions Summary

Is a background check required for this posting?

Is a background check required for this posting? No

Contact Information

Contact's Name

Contact's Name LeeVaughn Spates

Contact's Pronouns

Contact's Title

Contact's Title Associate Director for GME Finance and Operations

Contact's Email

Contact's Email [e-mail]

Contact's Phone

Contact's Phone [phone]

Posting Dates

Posted

Posted 07/09/2026

Date to be filled

References

Number of References Required

Number of References Required 3

Reference Cutoff Date

Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • AcademicKeys.com
  • CareerExposure.com
  • CareerWomen.com
  • Chronicle of Higher Education
  • DiversitySearch.com
  • GoogleJobs.com
  • HERCjobs.org
  • HigherEdJobs.com
  • IMDiversity.com
  • Indeed.com
  • LinkedIn.com
  • MBACareers.com
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other
  • WNY Jobs

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].