Finance Administrator, Graduate Medical Education

AgUpdate; Buffalo (NY); On-site; USD 55,000 - 60,000; Full time

Job summary

The Jacobs School of Medicine and Biomedical Sciences at the University at Buffalo seeks a Finance Administrator to support Graduate Medical Education finances. You will handle transactions, reconciliations, reporting, and audits, ensuring compliance with university and hospital requirements.

You will manage accounts payable/receivable, dashboards in SIRI, and collaborate with program directors and external accounting teams. Experience in accounting and Excel is essential; CPA/CMA/MBA preferred.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
• 1+ years of professional accounting/finance experience.
• Demonstrated proficiency with Microsoft Excel (formulas, pivot tables, charts, data analysis).
• Strong analytical and reconciliation skills; detail-oriented and well-organized.
• Excellent communication and time-management abilities; able to work independently and in a team.

Responsibilities

• Process financial transactions, including journal entries, disbursements, payroll adjustments, and expenses.
• Prepare monthly/quarterly/annual financial reports and dashboards; assist audits.
• Perform account reconciliations and variance analysis; resolve discrepancies.
• Support internal and external audits and ensure compliance with policies.
• Lead year-end closing activities and manage general ledger postings.
• Oversee GME accounts payable/receivable and cross-hospital funding activities.

Skills

Excel proficiency

Analytical skills

Attention to detail

Time management

Communication skills

Teamwork

Education

Bachelor's degree in accounting/finance

Tools

AccuFund

SIRI

Concur

Job description

Finance Administrator, Graduate Medical Education

Position Information

Position Title: Finance Administrator, Graduate Medical Education

Department: GME Office Operations - Finance

Posting Link: https://www.ubjobs.buffalo.edu/postings/63324

Job Type: Full-Time

Position Summary

The Jacobs School of Medicine and Biomedical Sciences is searching for a Finance Administrator.

The Finance Administrator provides financial support to the Graduate Medical Education (GME) Finance team in managing departmental activities related to the education and training of residents and fellows. Responsibilities include coordination, collaboration, and execution of financial processes for internal staff, residency program directors/coordinators, and external accounting departments. This individual will serve as a hands-on contributor, responsible for processing transactions, performing reconciliations, preparing reports, and supporting audits, while ensuring compliance with university, hospital, and regulatory requirements.

Accounting & Reporting

Manage accounts payable and receivable, including preparation and review of disbursement requests and deposit transmittals, in compliance with departmental procedures and University at Buffalo Foundation (UBF) guidelines. Oversee activity within the Strategic Information and Reporting (SIRI) system for GME accounts. Develop and maintain dashboards and financial data visualizations to monitor performance and trends. Provide variance analysis, fund balance projections, cash flow forecasts, and scenario modeling to support decision-making. Prepare and process accounting transactions, including journal entries, disbursements, payroll adjustments, fund transfers, invoices, and employee expense reports. Perform account reconciliations, resolve discrepancies, and ensure the accuracy of financial data. Assist with the preparation of monthly, quarterly, and annual financial reports. Support internal and external audits through data preparation, schedules, and auditor communication. Identify and recommend process improvements and contribute to documentation of financial procedures. Manage general ledger activities, including expense and revenue postings, billing transactions, account reconciliation, and preparation of the Trial Balance, Balance Sheet, and Profit & Loss statements. Reconcile revenue and expense funds and monitor balance sheets; coordinate with UBF accounting on adjustments in ACCUFUND Cloud Accounting Software and SIRI. Prepare ad hoc payroll cost reports, including self-funded health and dental plan analysis. Lead fiscal year-end closing activities, including fund reconciliations, general ledger review, and adjusting journal entries (AJEs). Oversee hospital and university residency/fellowship program accounts receivable and payable within the multi-hospital funding environment. Support federal compliance requirements for Buffalo VA Medical Center contracts, including funding schedules, accruals, and mandated reporting.

Learn more:

Ourbenefits, where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the University at Buffalo community.

The University at Buffalo is an equal opportunity employer (EOE) and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant professional experience.
• One or more years of professional experience in accounting, finance, auditing, financial analysis, or performing similar financial operational functions.
• Demonstrated proficiency with Microsoft Excel, including formulas, pivot tables, charts, and data analysis.
• Strong analytical, problem-solving, and reconciliation skills.
• Excellent attention to detail and commitment to accuracy.
• Strong organizational, communication, and time management skills with the ability to manage multiple priorities.
• Ability to work both independently and collaboratively in a team-oriented environment.

Preferred Qualifications

• Knowledge of payroll labor costs, payroll taxes, and employee benefit program analysis.
• Payroll and benefit cost experience.
• Self-motivated, proactive, organized, and detail-oriented with strong energy and initiative.
• Experience with AccuFund, SIRI, and Concur software.
• CPA, CMA, or MBA credential.
• Experience in academic medicine, healthcare finance, or higher education.

Is a background check required for this posting? No

Contact Information

Contact's Name: LeeVaughn Spates

Contact's Pronouns:

Contact's Title: Associate Director for GME Finance and Operations

Contact's Email: [e-mail]

Contact's Phone: [phone]

Salary Range

$55,000 - $60,000