Program Coordinator, Dental Medicine — Projects & Events

University at Buffalo; Buffalo (NY); Hybrid; USD 49,000 - 55,000; Full time

Job summary

The University at Buffalo’s School of Dental Medicine seeks a detail‑oriented Program Coordinator to support academic and administrative programs. You will liaise with Department Chairs and Administrative Directors, coordinate activities, and track key metrics, budgets, and onboarding processes.

Responsibilities include planning events, managing logistics, developing project plans, and ensuring compliance with university policies.

Qualifications

• Associates degree with 2 years of related experience.
• Strong technology skills including Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with administrative support in an academic environment.
• Experience with postgraduate programs.
• Experience in finance in higher education or sponsored projects administration.
• Event planning experience.
• Additional skills in communication (listening, written and oral), customer service, problem solving, and teamwork.

Responsibilities

• Serve as liaison for the department chair or director with other parts of the school regarding administrative matters.
• Coordinate operational processes throughout and to completion of the programs.
• Oversee planning and execution of events, including developing proactive project plans, managing day-of logistics, and collecting/evaluating post-event feedback.
• Work with program director to develop budget/track expenses and ensure compliance with university policies and procedures.
• Serve as primary departmental contact for internal and external constituents—setting agendas, scheduling meetings, and coordinating communications.
• Maintain lists and databases of key program metrics and other critical time sensitive deliverables.
• Assist with recruitment of faculty, staff, and students—facilitating onboarding and access.
• Perform other duties as assigned by the chair or director.

Skills

Project coordination

Communication

Teamwork

Finance in higher education

Event planning

Education

Associate degree

Tools

Microsoft Office

Job description

Program Coordinator, School of Dental Medicine

Position Title Program Coordinator, School of Dental Medicine

The School of Dental Medicine seeks talented individuals to join our team as a Program Coordinator. In this role, you will be responsible for the coordination and administrative support of programs within both our academic and administrative departments. This position requires strong organizational and project management skills, initiative, adaptability, excellent follow through and the ability to work with diverse population at all levels of the organization. Working directly with Department Chairs and Administrative Directors, you serve as the primary coordinator for departmental activities and liaise with the SDM central administration. The individual must have a demonstrated commitment to working both collaboratively and independently to advance the Schools objectives.

Responsibilities include but are not limited to:

• Serve as liaison for the department chair or director with other parts of the school with respect to administrative matters.
• Coordinate operational processes throughout and to completion of the programs.
• Oversee planning and execution of events, which include developing proactive project plans, managing day-of logistics, and collecting/evaluating post-event feedback.
• Work with program director to develop budget/track expenses and ensure compliance to university policies and procedures.
• Serve as primary departmental contact for both internal and external constituents – setting agendas, scheduling meetings, and coordinating communications.
• Maintain lists and databases of key program metrics and other critical time sensitive deliverables.
• Assist with recruitment faculty, staff, and students – facilitating new employee onboarding and access.
• Perform other duties as assigned by the chair or director.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

The University at Buffalo is an equal opportunity employer ( EOE ) and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

• Associates degree with 2 years of related experience

Preferred Qualifications

• Strong technology skills to include effective utilization of Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Experience in administrative support in an academic or similar institution
• Experience with post graduate programs
• Experience in finance in higher education, other higher education administration, sponsored projects administration
• Event planning experience
• Additional skills in tracking of finances and spreadsheets, and in communication (listening, written and oral), customer service, problem solving, and effectively performing as part of a team.

Physical Demands

Driving Requirements

Driving Requirements This position will never drive a university owned vehicle.

Salary Range

Salary Range $49,261 - $55,000

Additional Salary Information

Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Job Type

Job Type Full-Time

Campus

Campus South Campus

Posting Alerts

Special Instructions Summary

Is a background check required for this posting?

Is a background check required for this posting? Yes

Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.

Contact Information

Contact's Name

Contact's Pronouns

Contact's Title

Contact's Title Assistant Director of Operations

Contact's Email

Contact's Email [e-mail]

Contact's Phone

Contact's Phone [phone]

Posting Dates

Posted

Posted 11/21/2025

Date to be filled

References

Number of References Required

Number of References Required 3

Reference Cutoff Date

Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • AcademicKeys.com
  • CareerExposure.com
  • CareerWomen.com
  • Chronicle of Higher Education
  • DiversitySearch.com
  • GoogleJobs.com
  • HERCjobs.org
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  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other
  • WNY Jobs

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].