Global Travel & Expense Coordinator

FHI 360

Washington (District of Columbia)

Hybrid

USD 63,000 - 76,000

Full time

3 days ago

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Job summary

FHI 360 is seeking a Travel & Expense Coordinator to manage the full T&E lifecycle for employees and travelers. You will coordinate travel authorizations, advances, visas, and bookings with designated vendors, ensuring compliance with policies and funder requirements.

You will also support expense reporting, reimbursements, and posting of journal entries as part of financial close. The role requires experience with Concur, Sabre, and Deltek Costpoint/TESS, plus strong communication and

Qualifications

Associate’s degree or international equivalent in a related field.
Typically at least five years of relevant experience in travel coordination, expense reimbursement, and administrative support.
Experience planning domestic and international corporate travel.
Experience with U.S. government (USG) regulations.
Experience troubleshooting travel and expense systems and supporting system users (e.g., Concur, Deltek Costpoint/TESS).

Responsibilities

Coordinate travel authorizations, travel advances, vendor setup, passport and visa support.
Arrange airfare, accommodations, ground transportation, and related services with TMCs and platforms.
Support expense reporting, reimbursements, and vendor payment requests.
Provide policy guidance, user training, and support for TESS and related platforms.
Investigate issues, coordinate escalation, and contribute to process improvements.