Global Travel & Executive Admin Coordinator

disa; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

DISA Global Solutions is seeking a Corporate Travel and Administration Coordinator to support designated C-suite executives and manage international travel for all employees. The role also oversees corporate travel discount programs and related logistics across multiple locations.

The position requires strong organizational skills, discretion with confidential information, and the ability to coordinate complex itineraries and expense reporting.

Responsibilities

• Administrative Support to Specified C-Suite Executives: Provide administrative and logistical support to designated C-suite executives.
• Coordinate domestic and international travel arrangements for designated C-suite executives, including flights, hotels, ground transportation, and detailed itineraries.
• Manage executive travel changes, cancellations, disruptions, and other issues that arise before or during travel, working quickly to identify and coordinate solutions.
• Maintain awareness of executive travel preferences, loyalty programs, and other relevant details to make travel planning efficient and consistent.
• Provide calendar and scheduling support for designated C-suite executives, including coordinating internal and external meetings, resolving scheduling conflicts, and helping prioritize executive time.
• Coordinate meeting logistics and communicate scheduling or travel details with internal and external stakeholders as needed.
• Prepare, submit, and reconcile executive expense reports, ensuring expenses are documented accurately and submitted timely.
• Maintain receipts, executive travel records, and other supporting materials associated with executive expenses.
• Provide administrative support for executive meetings, leadership events, offsites, and other activities as needed.
• Anticipate upcoming executive scheduling, travel, and administrative needs and proactively address issues before they become disruptions.
• Partner with administrative, Finance, HR, and leadership team members to ensure smooth executive support.
• Handle sensitive and confidential executive and company information with discretion and sound judgment.
• Provide other executive administrative support as needed.

Job description

DISA Global Solutions is seeking a Corporate Travel and Administration Coordinator to support designated C-suite executives and manage international travel for all employees. The role also oversees corporate travel discount programs and related logistics across multiple locations.

The position requires strong organizational skills, discretion with confidential information, and the ability to coordinate complex itineraries and expense reporting.