Global Shipping & Documentation Specialist

Indra Group

Overland Park (KS)

Hybrid

USD 42,000 - 66,000

Full time

6 hours ago

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Job summary

Indra Air Traffic in Overland Park, KS is seeking a detail-oriented Shipping Administrator to support domestic and international shipping for air traffic technology and aerospace programs. You will prepare, validate, and track shipment documentation and coordinate with compliance, freight forwarders, customers, and internal teams.

The ideal candidate has strong organization, attention to detail, and the ability to manage multiple shipments and deadlines.

Qualifications

High school diploma or equivalent required; associate degree or additional education in Logistics, Supply Chain, International Business, Business Administration, or a related field preferred.
2+ years of experience in shipping, logistics, export documentation, freight coordination, or a related administrative function preferred.
Strong attention to detail and ability to accurately review and validate documentation.
Experience working with shipping documentation such as Commercial Invoices, Packing Lists/Notes, AWBs, BOLs, SLIs, and AES documentation preferred.
Familiarity with international shipping and export documentation requirements preferred.

Responsibilities

Create and maintain SharePoint folders for each shipment, ensuring all required documentation is organized and readily accessible.
Draft and validate Packing Notes and supporting shipment documentation for accuracy and completeness.
Prepare and validate Commercial Invoices, ensuring information is consistent with applicable shipping and export requirements.
Audit and validate Harmonized System (HS) codes and identify discrepancies or missing information.
Request, track, and expedite End User Undertakings and other required customer or end-user documentation.
Draft Shipper's Letters of Instruction (SLI) and ensure information is complete and consistent with shipment requirements.
Consolidate, organize, and file all shipping documentation into a centralized location to maintain complete audit-ready shipment records.
Liaise with the Compliance team to obtain required shipment approvals and resolve documentation or compliance issues.
Obtain, distribute, and maintain Air Way Bills (AWB) and Bills of Lading (BOL) as applicable.
Coordinate with freight forwarders and customers regarding shipment collections, dispatches, and delivery requirements.
Request, track, and follow up on AES documentation from freight forwarders.
Validate AES documentation against the applicable SLI and identify discrepancies.
Notify Compliance and/or applicable authorities of discrepancies identified in AES documentation and assist with resolution.
Monitor shipment documentation and status to ensure requirements are completed prior to dispatch.
Maintain accurate records and documentation in accordance with company procedures and applicable regulatory requirements.
Communicate proactively with internal teams, freight forwarders, customers, and other stakeholders regarding shipment status and documentation requirements.
Identify documentation or process issues and elevate concerns to appropriate personnel.
Support continuous improvement of shipping and documentation processes.
Perform other logistics, shipping, and administrative duties as requested by management.