Global Programs Administrative Specialist (Hybrid)

Tufts University; Medford (MA); Hybrid; USD 38,000 - 53,000; Full time

Job summary

Tufts University is seeking a flexible operations coordinator within Tufts Global Education in Medford, MA. You will support department policies, coordinate calendars and travel, and handle communications for internal and external partners.

This hybrid role requires in-person presence most days during the academic year, with occasional remote flexibility during breaks and some evening/weekend events. Strong MS Office, organizational, and interpersonal skills are essential.

Qualifications

• High School / GED; College degree may serve as substitute for some years of experience.
• Advanced knowledge of Microsoft Office suite; ability to monitor financial transactions.
• Strong organizational and interpersonal skills.

Responsibilities

• Serves as highly visible resource for internal and external constituents; explains/enforces department policies and procedures; researches and resolves escalated problems.
• Produces and edits complex documents, reports, spreadsheets and material for presentations.
• Coordinates multiple calendars and schedules complex meetings and logistics.
• Oversees daily operations of department or business unit; evaluates workflow and customer service.
• Oversees databases and file systems; audits data for reports.
• Coordinates plans and logistics for projects and events; handles marketing and publicity; tracks timelines.
• Monitors expenditures; assists with projections and grants; prepares reports.
• Trains new staff; provides direction and feedback; monitors HR and payroll transactions.
• Performs other duties as needed.

Skills

MS Office

Organizational skills

Interpersonal skills

5+ years experience

Education

High School / GED

College degree

Tools

Microsoft Office

Job description

Tufts University is seeking a flexible operations coordinator within Tufts Global Education in Medford, MA. You will support department policies, coordinate calendars and travel, and handle communications for internal and external partners.

This hybrid role requires in-person presence most days during the academic year, with occasional remote flexibility during breaks and some evening/weekend events. Strong MS Office, organizational, and interpersonal skills are essential.