Global Program Coordinator: Drive Worldwide Impact

Aquent; Cupertino (CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Subsidized health

Vision

Dental plans

Paid sick leave

Retirement plans with a match

Free online training

Job summary

Aquent Talent, in partnership with a global leader in innovation, seeks a skilled Program Coordinator to drive global initiatives and ensure seamless execution across regions. You will own intake tracking, quality reviews, governance playbooks, dashboards, and monthly business reviews, partnering with regional teams to scale best practices.

Join a dynamic team focused on operational excellence and cross‑regional collaboration to advance strategic programs worldwide.

Qualifications

• Proven experience in program coordination or project management within a complex, global environment.
• Exceptional organizational skills and meticulous attention to detail.
• Strong ability to develop and maintain operational processes, documentation, and tools.
• Excellent communication and interpersonal skills, capable of partnering with diverse cross-functional and regional teams.
• Analytical mindset with experience in building and maintaining reporting dashboards and producing business reviews.

Responsibilities

• Own the day-to-day program intake tracker, ensuring submissions are complete and progressing through the review process.
• Conduct initial quality review of program requests, validating alignment to priorities, timing, budget, PR opportunities, production support, and governance.
• Maintain the program calendar, tracking approved programs from intake through recap.
• Manage program status across lifecycle, from proposed stages through delivery and recap.
• Prepare weekly leadership review materials with recommendations, key decisions, and actions.
• Track follow-ups and actions from leadership reviews, ensuring timely closure.
• Support the implementation of the global program strategy across operational teams and regions.
• Develop and maintain program playbooks, governance resources, and templates.
• Maintain decision logs, FAQs, and intake guidance to improve consistency and transparency across regions.
• Partner with regional teams to identify process improvements and scale best practices globally.
• Coordinate cross-functional milestones supporting major program initiatives and rollouts.
• Build and maintain program reporting dashboards tracking attendance, reach, PR participation, and other metrics.
• Produce monthly business reviews identifying trends, opportunities, and recommendations.
• Standardize recap templates and reporting processes across geographies.
• Monitor performance against strategic objectives and identify opportunities to strengthen the program portfolio.
• Maintain a repository of program case studies and best practices.

Skills

Organizational skills

Program coordination

Cross-functional collaboration

Dashboard reporting

Stakeholder communication

Job description

Aquent Talent, in partnership with a global leader in innovation, seeks a skilled Program Coordinator to drive global initiatives and ensure seamless execution across regions. You will own intake tracking, quality reviews, governance playbooks, dashboards, and monthly business reviews, partnering with regional teams to scale best practices.

Join a dynamic team focused on operational excellence and cross‑regional collaboration to advance strategic programs worldwide.