Global Operations Coordinator - Executive & Project Support

EPITEC; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

EPITEC in San Francisco is seeking an experienced Executive Assistant to support the team’s operational rhythm. You will manage calendars, arrange travel and expenses, prepare meetings, take notes, track actions, and follow up on outstanding items.

You will coordinate the cadence of the group, scheduling worldwide team meetings, leadership briefings, and internal newsletters, as well as onboarding and team events to keep initiatives moving smoothly.

Responsibilities

• Support the operational rhythm of the team with essential administrative tasks.
• Executive support including calendar management, travel, expenses, meeting preparation, notes, action tracking, and follow-ups.
• Coordinate the team’s operating cadence: schedule worldwide team meetings, Global Leads meetings, Weekly Seed Reports, Product Placement Reports, the Buzz newsletter, What’s the Buzz?, onboarding, and team events.
• Provide operational support for major initiatives through project timelines and meeting management, working closely with the Operations Head and admins.

Job description

EPITEC in San Francisco is seeking an experienced Executive Assistant to support the team’s operational rhythm. You will manage calendars, arrange travel and expenses, prepare meetings, take notes, track actions, and follow up on outstanding items.

You will coordinate the cadence of the group, scheduling worldwide team meetings, leadership briefings, and internal newsletters, as well as onboarding and team events to keep initiatives moving smoothly.