Legal Secretary & Office Operations Lead

Quick USA Inc.; New York (NY); Hybrid; USD 39.000 - 55.000; Vollzeit

Benefits dieser Stelle

PTO/ Medical, Dental, and Vision Ins./

401(k) Retirement Plan

Zusammenfassung

Quick USA Inc. is seeking an Office Administrator and Legal Secretary in New York, NY. The role combines administrative, financial, and legal support duties in a fast-paced, international legal environment. Hybrid work is available with standard hours 9:30–17:30 and one remote day per week.

The position requires strong organization, accuracy, and proactive communication, with duties spanning client interactions, document handling, and cross-border coordination with global offices including Tokyo.

Qualifikationen

• Strong organizational skills with attention to detail and accuracy.
• Excellent written and verbal communication; professional demeanor.
• Multilingual abilities are highly desirable; comfortable in international context.
• Bachelor’s degree or equivalent in office administration, legal support, or related field.

Aufgaben

• Oversee general office operations and liaise with building management and vendors.
• Provide scheduling, document preparation, and proofreading support for attorneys.
• Process expenses, vendor payments, and basic bookkeeping tasks.
• Assist marketing materials, events, and client outreach activities.

Kenntnisse

Organizational skills

Communication skills

Multilingual

Ausbildung

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Jobbeschreibung

Quick USA Inc. is seeking an Office Administrator and Legal Secretary in New York, NY. The role combines administrative, financial, and legal support duties in a fast-paced, international legal environment. Hybrid work is available with standard hours 9:30–17:30 and one remote day per week.

The position requires strong organization, accuracy, and proactive communication, with duties spanning client interactions, document handling, and cross-border coordination with global offices including Tokyo.