Global Office Lead & Admin Coordinator - Part-Time

Network Optix; Burbank (CA); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Onsite office

Part-time

Event support

Job summary

Network Optix, a leading enterprise video software company, seeks an Administrative Coordinator to ensure smooth office operations and support staff needs. This role focuses on coordinating administrative tasks, handling shipments, vendor relations, and event logistics onsite in our California office.

You will partner with HR, Finance, and IT to improve processes, manage inventory, and assist with onboarding, meetings, and facilities responsibilities in a dynamic, globally distributed team

Qualifications

• 2+ years experience as Administrative Assistant/Office manager.
• Experience in Office Operations in a growing company desirable.
• Strong organizational and multitasking skills.
• Proficiency in MS Office and Google Workspace.
• Excellent verbal and written communication skills.
• Willingness to support cross-functional projects.

Responsibilities

• Maintain a clean, welcoming office and manage inventory and workspace organization.
• Handle inbound/outbound mail and shipments, ensure timely delivery.
• Serve as primary contact for vendors and building services.
• Track expenses and coordinate with Bill.com for reconciliation.
• Collaborate with HR, Finance, and IT to improve workflows.
• Oversee office safety and onboarding logistics.

Skills

Administrative coordination

Office operations

Vendor management

Event planning

Communication

Tools

MS Office

Google Workspace

Job description

Network Optix, a leading enterprise video software company, seeks an Administrative Coordinator to ensure smooth office operations and support staff needs. This role focuses on coordinating administrative tasks, handling shipments, vendor relations, and event logistics onsite in our California office.

You will partner with HR, Finance, and IT to improve processes, manage inventory, and assist with onboarding, meetings, and facilities responsibilities in a dynamic, globally distributed team