In-Person Office & Operations Coordinator — High-Tech Optics

Avantier Inc; Plainfield, Northern (NJ, KY); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Avantier Inc. is seeking an experienced Office Administrator to support daily office and operational activities at its North Plainfield, NJ location. You will manage administrative tasks, correspondence, and inventory with a focus on accuracy and efficiency.

The ideal candidate is organized, proactive, and comfortable handling multiple priorities while collaborating with cross-functional teams in a fast-paced, high-tech setting.

Qualifications

• 2+ years of experience in office coordination, administrative, or operations support.
• Experience with invoicing, documentation, inventory management, and phone handling.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Strong organizational and time management skills.
• Ability to multitask and work independently.
• High attention to detail and accuracy.
• Self-motivated with a proactive mindset.

Responsibilities

• Prepare packing slips, invoices, and related documentation.
• Manage emails, follow-ups, and internal/external communication.
• Prioritize tasks based on urgency and business needs.
• Maintain office procedures, records, and organizational systems.
• Assist with inventory tracking and office supply coordination.
• Handle incoming phone calls and route inquiries appropriately.
• Support managers and cross-functional teams with daily operations.
• Identify and communicate issues proactively.
• Assist with ad-hoc operational, administrative, and office tasks as needed.

Skills

Office coordination

Invoicing

Inventory management

Phone handling

Communication skills

Microsoft Office

Organization

Multitasking

Attention to detail

Self-motivation

Tools

Microsoft Office

Job description

Avantier Inc. is seeking an experienced Office Administrator to support daily office and operational activities at its North Plainfield, NJ location. You will manage administrative tasks, correspondence, and inventory with a focus on accuracy and efficiency.

The ideal candidate is organized, proactive, and comfortable handling multiple priorities while collaborating with cross-functional teams in a fast-paced, high-tech setting.