Global Office & Admin Coordinator (Part-Time)

Indus Valley Partners Corp.; Town of Ashford (NY); On-site; USD 34,000 - 44,000; Part time

Job summary

Indus Valley Partners Corp. in New York City is seeking a detail-oriented Part-Time Administrative Assistant to ensure smooth daily operations, manage office inventory, and serve as a liaison with building management, vendors, and IT support.

The role supports onboarding, front-desk duties, shipping, and calendar management for the CEO, coordinating meetings with internal teams and external partners, while maintaining organized records and efficient processes across global locations.

Qualifications

• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication skills and professional demeanor in interactions.
• Ability to work independently with minimal supervision in a fast-paced environment.

Responsibilities

• Oversee office inventory and supply procurement for the NY office.
• Coordinate building management, vendor, and IT support relations.
• Assist IT with new-employee hardware readiness and asset tracking.
• Process office invoices and support expense logging with the finance team.
• Manage visitor access, front desk, and meeting room readiness.
• Coordinate shipping and mail across domestic and international locations.
• Assist with onboarding/offboarding and corporate housing logistics as needed.
• Support CEO calendar management and scheduling with internal/external partners.

Skills

Organizational skills

Excellent communication

Independent work

Proficiency in Google Workspace

Tools

Google Workspace

Job description

Indus Valley Partners Corp. in New York City is seeking a detail-oriented Part-Time Administrative Assistant to ensure smooth daily operations, manage office inventory, and serve as a liaison with building management, vendors, and IT support.

The role supports onboarding, front-desk duties, shipping, and calendar management for the CEO, coordinating meetings with internal teams and external partners, while maintaining organized records and efficient processes across global locations.