Global Mobility & Travel Specialist

Intrepid Global Solutions; Philadelphia (Philadelphia County); On-site; USD 65,000 - 95,000; Full time

Job summary

Intrepid Global Solutions seeks a Global Mobility Coordinator to manage employee mobilization, deployment, and travel logistics for domestic and international assignments. You will coordinate documentation, ensure readiness, and serve as the go-to resource for immigration and visa support, working with HR, Security, and external partners.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Knowledge of global mobility, deployment, immigration, visa, travel, or workforce mobilization processes.
• Understanding of international travel documentation and country entry requirements.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong customer service, communication, and interpersonal skills.

Responsibilities

• Coordinate employee mobilization, deployment, immigration, visa, travel, and assignment readiness activities for domestic and international assignments.
• Develop and maintain deployment schedules and workforce readiness tracking to support operational and staffing requirements.
• Coordinate and validate assignment documentation, including passports, visas, work permits, residency permits, LOAs, CACs, medical requirements, country clearances, and customer-specific requirements.
• Monitor employee readiness and proactively identify missing documentation, expiring credentials, compliance concerns, or deployment obstacles.
• Coordinate travel arrangements and related logistics in support of employee deployments, international assignments, and business travel requirements.
• Serve as a primary point of contact for employees requiring assistance with mobilization, travel, immigration, deployment, and assignment-related requirements.
• Partner with HR, Recruiting, Security, Contracts, Finance, Medical Providers, Travel, Program Management, customers, and external vendors to facilitate workforce mobility activities.
• Maintain mobility records, assignment tracking systems, reports, and workforce readiness data.
• Support audits, reporting requirements, compliance reviews, and continuous improvement initiatives related to mobility, travel, and deployment operations.
• Assist with the development and documentation of procedures, work instructions, and best practices supporting global mobility and travel operations.
• Perform other duties as assigned.

Skills

Global mobility

Deployment operations

Immigration & visa processing

Travel coordination

Workforce mobilization

Documentation management

Customer service

Communication

Problem solving

Attention to detail

Education

High School Diploma or equivalent

Associate degree

Bachelor's degree

Tools

Microsoft Office

Business systems

Job description

Intrepid Global Solutions seeks a Global Mobility Coordinator to manage employee mobilization, deployment, and travel logistics for domestic and international assignments. You will coordinate documentation, ensure readiness, and serve as the go-to resource for immigration and visa support, working with HR, Security, and external partners.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.