Global Mobility Coordinator

Intrepid Global Solutions; Philadelphia (Philadelphia County); On-site; USD 65,000 - 95,000; Full time

Job summary

Intrepid Global Solutions seeks a Global Mobility Coordinator to manage employee mobilization, deployment, and travel logistics for domestic and international assignments. You will coordinate documentation, ensure readiness, and serve as the go-to resource for immigration and visa support, working with HR, Security, and external partners.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Knowledge of global mobility, deployment, immigration, visa, travel, or workforce mobilization processes.
• Understanding of international travel documentation and country entry requirements.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong customer service, communication, and interpersonal skills.

Responsibilities

• Coordinate employee mobilization, deployment, immigration, visa, travel, and assignment readiness activities for domestic and international assignments.
• Develop and maintain deployment schedules and workforce readiness tracking to support operational and staffing requirements.
• Coordinate and validate assignment documentation, including passports, visas, work permits, residency permits, LOAs, CACs, medical requirements, country clearances, and customer-specific requirements.
• Monitor employee readiness and proactively identify missing documentation, expiring credentials, compliance concerns, or deployment obstacles.
• Coordinate travel arrangements and related logistics in support of employee deployments, international assignments, and business travel requirements.
• Serve as a primary point of contact for employees requiring assistance with mobilization, travel, immigration, deployment, and assignment-related requirements.
• Partner with HR, Recruiting, Security, Contracts, Finance, Medical Providers, Travel, Program Management, customers, and external vendors to facilitate workforce mobility activities.
• Maintain mobility records, assignment tracking systems, reports, and workforce readiness data.
• Support audits, reporting requirements, compliance reviews, and continuous improvement initiatives related to mobility, travel, and deployment operations.
• Assist with the development and documentation of procedures, work instructions, and best practices supporting global mobility and travel operations.
• Perform other duties as assigned.

Skills

Global mobility

Deployment operations

Immigration & visa processing

Travel coordination

Workforce mobilization

Documentation management

Customer service

Communication

Problem solving

Attention to detail

Education

High School Diploma or equivalent

Associate degree

Bachelor's degree

Tools

Microsoft Office

Business systems

Job description

The Global Mobility Coordinator supports employee mobilization, deployment, immigration, visa, travel, and workforce movement activities in support of domestic and international operations. This position works closely with employees, program leadership, Human Resources, Security, Medical Providers, Travel, and customer representatives to ensure personnel are prepared for assignment and meet applicable company, customer, and host nation requirements.The Coordinator assists employees throughout the assignment lifecycle, including deployment preparation, travel coordination, documentation management, readiness tracking, and assignment support.ESSENTIAL JOB FUNCTIONS:The following duties are representative of the responsibilities associated with this position and are not intended to be an exhaustive list.Coordinate employee mobilization, deployment, immigration, visa, travel, and assignment readiness activities for domestic and international assignments.Develop and maintain deployment schedules and workforce readiness tracking to support operational and staffing requirements.Coordinate and validate assignment documentation, including passports, visas, work permits, residency permits, Letters of Authorization (LOAs), Common Access Cards (CACs), medical requirements, country clearances, and customer-specific requirements.Monitor employee readiness and proactively identify missing documentation, expiring credentials, compliance concerns, or deployment obstacles.Coordinate travel arrangements and related logistics in support of employee deployments, international assignments, and business travel requirements.Serve as a primary point of contact for employees requiring assistance with mobilization, travel, immigration, deployment, and assignment-related requirements.Partner with Human Resources, Recruiting, Security, Contracts, Finance, Medical Providers, Travel, Program Management, customers, and external vendors to facilitate workforce mobility activities.Maintain mobility records, assignment tracking systems, reports, and workforce readiness data.Support audits, reporting requirements, compliance reviews, and continuous improvement initiatives related to mobility, travel, and deployment operations.Assist with the development and documentation of procedures, work instructions, and best practices supporting global mobility and travel operations.Perform other duties as assignedEDUCATION & EXPERIENCE:High School Diploma or equivalent and five (5) years of relevant experience; Associate degree and three (3) years of relevant experience; or Bachelor's degree and one (1) year of relevant experience.Relevant experience includes global mobility, deployment operations, immigration, visa processing, travel coordination, workforce mobilization, human resources, or related administrative functions.Experience supporting government contractors, overseas programs, international assignments, or Department of Defense deployment activities preferred.KNOWLEDGE & SKILLS:Knowledge of global mobility, deployment, immigration, visa, travel, or workforce mobilization processes.Understanding of international travel documentation and country entry requirements.Strong organizational skills and attention to detail.Ability to manage multiple priorities and deadlines in a fast-paced environment.Strong customer service, communication, and interpersonal skills.Ability to work effectively with employees, managers, government representatives, and external vendors.Ability to analyze issues, identify solutions, and follow matters through resolution.Proficiency with Microsoft Office and business systems used to support mobility and travel operations.LICENSES & CERTIFICATIONS:Valid driver's license may be required based on business needs.Passport eligibility and ability to obtain required travel documentation may be required.Relevant certifications in global mobility, immigration, project management, travel management, or human resources are desirable but not required.PHYISCAL DEMANDS & WORK ENVIRONMENT:Work is primarily performed in an office environment.Requires prolonged periods of sitting, working at a computer, and communicating by telephone, email, and video conferencing.May occasionally require lifting and carrying items up to 15 pounds.May require periodic domestic and international travel in support of business operations, employee mobilization activities, training, or customer requirements.May require occasional work outside normal business hours to support employees operating across multiple time zones and international locations.Security Clearance:Ability to obtain a secret security clearance.Intrepid Acquisition Holdings, LLCwww.intrepidgs.comIntrepid Acquisition Holdings, LLC. (IAH), is a leading provider of global-scale logistics, facilities management, and advanced professional and technical services. IAH provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IAH leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.Intrepid Acquisition Holdings, LLC. (“IAH” and/or “Company”) and its affiliates, including but not limited to IAP World Services, Inc., Readiness Management Support L.C., JPATS Logistics Services, LLC., and subsidiaries is an EOE, including disability/vets.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.