Global Mobility Coordinator

Intrepid Global Solutions; Melbourne (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Intrepid Global Solutions in Melbourne, FL seeks a Global Mobility Coordinator to manage employee mobilization, deployment, immigration, visa, travel, and workforce movements for domestic and international assignments.

The role collaborates with HR, Security, Travel, and customers to ensure readiness, compliant documentation, and smooth deployments. A strong candidate will organize schedules, track readiness, and support audits and continuous improvement initiatives.

Qualifications

• 5 years of global mobility or related administrative experience.
• Experience with immigration, visas, travel coordination.
• Strong organizational skills and attention to detail.
• Ability to obtain a secret security clearance.

Responsibilities

• Coordinate employee mobilization, deployment, immigration, visa, travel, and assignment readiness for domestic and international assignments.
• Develop and maintain deployment schedules and workforce readiness tracking.
• Coordinate and validate assignment documentation, including passports, visas, work permits, residency permits, LOAs, CACs, medical requirements, country clearances, and customer needs.
• Monitor readiness and identify missing documentation, expiring credentials, compliance concerns, or deployment obstacles.
• Coordinate travel arrangements and related logistics for deployments and business travel.
• Serve as a primary point of contact for employees needing mobility support and related requirements.

Skills

Global mobility processes

Deployment operations

Immigration & visas

Travel coordination

Workforce mobilization

Microsoft Office

Education

Bachelor's degree in related field

Associate degree in related field

High School Diploma or equivalent

Tools

Travel management systems

Microsoft Office

Job description

## Global Mobility CoordinatorApply: Melbourne, FL: Posted Today: R - 101714The **Global Mobility Coordinato**r supports employee mobilization, deployment, immigration, visa, travel, and workforce movement activities in support of domestic and international operations. This position works closely with employees, program leadership, Human Resources, Security, Medical Providers, Travel, and customer representatives to ensure personnel are prepared for assignment and meet applicable company, customer, and host nation requirements.The Coordinator assists employees throughout the assignment lifecycle, including deployment preparation, travel coordination, documentation management, readiness tracking, and assignment support.**ESSENTIAL JOB FUNCTIONS:**The following duties are representative of the responsibilities associated with this position and are not intended to be an exhaustive list.* Coordinate employee mobilization, deployment, immigration, visa, travel, and assignment readiness activities for domestic and international assignments.* Develop and maintain deployment schedules and workforce readiness tracking to support operational and staffing requirements.* Coordinate and validate assignment documentation, including passports, visas, work permits, residency permits, Letters of Authorization (LOAs), Common Access Cards (CACs), medical requirements, country clearances, and customer-specific requirements.* Monitor employee readiness and proactively identify missing documentation, expiring credentials, compliance concerns, or deployment obstacles.* Coordinate travel arrangements and related logistics in support of employee deployments, international assignments, and business travel requirements.* Serve as a primary point of contact for employees requiring assistance with mobilization, travel, immigration, deployment, and assignment-related requirements.* Partner with Human Resources, Recruiting, Security, Contracts, Finance, Medical Providers, Travel, Program Management, customers, and external vendors to facilitate workforce mobility activities.* Maintain mobility records, assignment tracking systems, reports, and workforce readiness data.* Support audits, reporting requirements, compliance reviews, and continuous improvement initiatives related to mobility, travel, and deployment operations.* Assist with the development and documentation of procedures, work instructions, and best practices supporting global mobility and travel operations.* Perform other duties as assigned**EDUCATION & EXPERIENCE:*** High School Diploma or equivalent and five (5) years of relevant experience; Associate degree and three (3) years of relevant experience; or Bachelor's degree and one (1) year of relevant experience.* Relevant experience includes global mobility, deployment operations, immigration, visa processing, travel coordination, workforce mobilization, human resources, or related administrative functions.* Experience supporting government contractors, overseas programs, international assignments, or Department of Defense deployment activities preferred.**KNOWLEDGE & SKILLS:*** Knowledge of global mobility, deployment, immigration, visa, travel, or workforce mobilization processes.* Understanding of international travel documentation and country entry requirements.* Strong organizational skills and attention to detail.* Ability to manage multiple priorities and deadlines in a fast-paced environment.* Strong customer service, communication, and interpersonal skills.* Ability to work effectively with employees, managers, government representatives, and external vendors.* Ability to analyze issues, identify solutions, and follow matters through resolution.* Proficiency with Microsoft Office and business systems used to support mobility and travel operations.**LICENSES & CERTIFICATIONS:*** Valid driver's license may be required based on business needs.* Passport eligibility and ability to obtain required travel documentation may be required.* Relevant certifications in global mobility, immigration, project management, travel management, or human resources are desirable but not required.**PHYISCAL DEMANDS & WORK ENVIRONMENT:*** Work is primarily performed in an office environment.* Requires prolonged periods of sitting, working at a computer, and communicating by telephone, email, and video conferencing.* May occasionally require lifting and carrying items up to 15 pounds.* May require periodic domestic and international travel in support of business operations, employee mobilization activities, training, or customer requirements.* May require occasional work outside normal business hours to support employees operating across multiple time zones and international locations.**Security Clearance:*** Ability to obtain a secret security clearance.