Global Front Desk & Admin Coordinator

International SOS group; Center Square (PA); On-site; USD 42,000 - 62,000; Full time

Job summary

International SOS Assistance, Inc. is seeking a Receptionist / Administrative Assistant for our Blue Bell site to act as a front-line representative, manage the desk, greet visitors, process badges, and support executives across time zones.

The role requires two years in an administrative capacity, strong Microsoft Office skills, travel booking experience, and a professional, discreet approach to handling sensitive information. Fluency in English is required.

Qualifications

• Two years’ experience as an administrative assistant or receptionist in a professional setting.
• Strong organizational skills with attention to detail and prioritisation.
• Experience with travel coordination and expense reporting using company systems.
• Familiarity with security protocols and front desk operations is a plus.
• Proficient English communication, bilingual skills are advantageous.

Responsibilities

• Oversee front desk operations, greet visitors, issue badges and enforce security.
• Handle incoming calls, route messages, and maintain courteous service.
• Manage mail, packages, and couriers for timely distribution.
• Provide administrative support to the Group Vice President for Real Estate & Workplace Strategy.
• Prepare expense reports and track expenditures with confidentiality.
• Coordinate calendars and arrange meetings across multiple time zones.
• Organize travel including flights, hotels, and transportation for executives.
• Support facilities by managing supplies, onboarding, and conference room bookings.
• Monitor facilities tickets and escalate urgent issues promptly.

Skills

Verbal and written communication

Microsoft Office Suite

Excel advanced

PowerPoint

Visio

SharePoint

Concur travel & expense

Calendar management across time zones

Multi-line telephone systems

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

Excel

PowerPoint

Visio

SharePoint

Concur

Job description

International SOS Assistance, Inc. is seeking a Receptionist / Administrative Assistant for our Blue Bell site to act as a front-line representative, manage the desk, greet visitors, process badges, and support executives across time zones.

The role requires two years in an administrative capacity, strong Microsoft Office skills, travel booking experience, and a professional, discreet approach to handling sensitive information. Fluency in English is required.