Executive Assistant

Still Sverige Ab; Grand Rapids (MI); On-site; USD 25,000 - 48,000; Full time

Job summary

Dematic is seeking an Executive Assistant to support senior leaders in a fast-paced, global setting. The role requires coordinating complex calendars and international travel, preparing executive-level presentations, and organizing key meetings and events across time zones.

The ideal candidate will turn information into meaningful reports, handle sensitive data discreetly, and manage special projects with minimal supervision.

Qualifications

• Minimum high school diploma or equivalent; further education encouraged.
• 5-8 years of administrative experience supporting senior or executive leaders.
• Excellent organization and ability to manage multiple priorities across time zones.

Responsibilities

• Serve as a trusted point of contact between senior leaders, colleagues, and external partners.
• Manage complex calendars, priorities, and scheduling across teams and time zones.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and meeting logistics.
• Organize leadership meetings and events, including agendas, presentations, materials, technology, and other resources.
• Create and enhance executive-level PowerPoint presentations, reports, spreadsheets, and communications.
• Draft, edit, and prepare professional correspondence, presentations, and other executive communications.
• Anticipate needs, identify potential challenges, and independently take action to keep priorities moving forward.
• Lead and support special projects that require coordination across teams and functions.
• Build positive working relationships with colleagues and partners across all levels of the organization.
• Handle sensitive and confidential information with discretion and sound judgment.
• Share knowledge and provide guidance to colleagues when appropriate.

Skills

Organizational skills

Prioritization

Written and verbal communication

Problem solving

Collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office (PowerPoint)

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Are you a highly organized professional who thrives in a fast-paced, global environment? We're looking for an Executive Assistant who can stay one step ahead, confidently manage competing priorities, and serve as a trusted partner to senior leaders.

In this highly visible role, you'll coordinate complex schedules and international travel, prepare executive-level presentations and communications, organize key meetings and events, and turn information and data into meaningful reports. You'll also help solve problems, manage special projects, and keep priorities moving across teams and time zones.

If you're proactive and diligent, comfortable with ambiguity, and known for building positive relationships, this role offers a chance to create impact. You will handle sensitive information discreetly in a dynamic, global organization.

Why choose Dematic?

At Dematic and KION, our talent is key to creating the magic of supply chain solutions. As part of a global community of communities, you'll help orchestrate intelligent logistics that power the future of commerce. Here, you can push your career forward in an environment built on collaboration, growth, and real-world impact.

What We Offer:

• Career Development
• Competitive Compensation and Benefits
• Pay Transparency
• Global Opportunities

Dematic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The base pay range for this role is estimated to be $18.27 - $35.00 at the time of posting. Final compensation will be determined by various factors such as work location, education, experience, knowledge, and skills.

Tasks and Qualifications:

What You Will Do in this Role:

• Serve as a trusted point of contact between senior leaders, colleagues, and external partners.
• Manage complex calendars, priorities, and scheduling across teams and time zones.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and meeting logistics.
• Organize leadership meetings and events, including agendas, presentations, materials, technology, and other resources.
• Create and enhance executive-level PowerPoint presentations, reports, spreadsheets, and communications.
• Analyze and organize information to develop clear, meaningful reports that support business needs.
• Draft, edit, and prepare professional correspondence, presentations, and other executive communications.
• Anticipate needs, identify potential challenges, and independently take action to keep priorities moving forward.
• Lead and support special projects that require coordination across teams and functions.
• Build positive working relationships with colleagues and partners across all levels of the organization.
• Handle sensitive and confidential information with discretion and sound judgment.
• Share knowledge and provide guidance to colleagues when appropriate.

What We Are Looking For :

• High school diploma or equivalent required; additional education, technical training, or relevant certification is encouraged.
• 5-8 years of administrative experience, including experience supporting senior or executive-level leaders.
• Strong organizational and prioritization skills with the ability to manage multiple responsibilities and changing needs.
• Confident written and verbal communication skills with a professional, approachable style.
• Proficiency with Microsoft Office, particularly PowerPoint, Excel, Word, and Outlook.
• Strong attention to detail combined with the ability to see the bigger picture.
• Resourceful problem-solving skills and the confidence to work independently when navigating complex or ambiguous situations.
• A collaborative, service-oriented approach with the ability to build relationships across teams and levels.

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