Executive Assistant

Dematic; Grand Rapids (MI); On-site; USD 38,000 - 73,000; Full time

Job summary

Dematic is seeking an Executive Assistant to partner with senior leaders in a fast-paced, global environment. You will manage complex calendars, coordinate domestic and international travel, and prepare executive-level presentations, reports, and communications.

The role emphasizes proactive problem-solving, discretion with confidential information, and cross-team collaboration across time zones. A strong organizational skillset and professional communication style are essential.

Qualifications

• High school diploma or equivalent required; additional education, technical training, or relevant certification is encouraged.
• 5-8 years of administrative experience, including experience supporting senior or executive-level leaders.
• Strong organizational and prioritization skills with the ability to manage multiple responsibilities and changing needs.
• Confident written and verbal communication skills with a professional, approachable style.
• Proficiency with Microsoft Office, particularly PowerPoint, Excel, Word, and Outlook.

Responsibilities

• Serve as a trusted point of contact between senior leaders, colleagues, and external partners.
• Manage complex calendars, priorities, and scheduling across teams and time zones.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and meeting logistics.
• Organize leadership meetings and events, including agendas, presentations, materials, technology, and other resources.
• Create and enhance executive-level PowerPoint presentations, reports, spreadsheets, and communications.
• Analyze and organize information to develop clear, meaningful reports that support business needs.
• Draft, edit, and prepare professional correspondence, presentations, and other executive communications.
• Anticipate needs, identify potential challenges, and independently take action to keep priorities moving forward.
• Lead and support special projects that require coordination across teams and functions.
• Build positive working relationships with colleagues and partners across all levels of the organization.
• Handle sensitive and confidential information with discretion and sound judgment.
• Share knowledge and provide guidance to colleagues when appropriate.

Skills

Executive support

Calendar management

Travel coordination

Communication

Problem solving

Education

High school diploma

Tools

Microsoft Office

PowerPoint

Excel

Word

Outlook

Job description

Are you a highly organized professional who thrives in a fast-paced, global environment? We're looking for an Executive Assistant who can stay one step ahead, confidently manage competing priorities, and serve as a trusted partner to senior leaders.

In this highly visible role, you'll coordinate complex schedules and international travel, prepare executive-level presentations and communications, organize key meetings and events, and turn information and data into meaningful reports. You'll also help solve problems, manage special projects, and keep priorities moving across teams and time zones.

If you're proactive and diligent, comfortable with ambiguity, and known for building positive relationships, this role offers a chance to create impact. You will handle sensitive information discreetly in a dynamic, global organization.

Why choose Dematic?

At Dematic and KION, our talent is key to creating the magic of supply chain solutions. As part of a global community of communities, you'll help orchestrate intelligent logistics that power the future of commerce. Here, you can push your career forward in an environment built on collaboration, growth, and real-world impact.

What We Offer:

• Career Development
• Competitive Compensation and Benefits
• Pay Transparency
• Global Opportunities

Learn More Here: https://www.dematic.com/en-us/about/careers/what-we-offer/

Dematic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The base pay range for this role is estimated to be $18.27 - $35.00 at the time of posting. Final compensation will be determined by various factors such as work location, education, experience, knowledge, and skills.

Tasks and Qualifications:

What You Will Do in this Role:

• Serve as a trusted point of contact between senior leaders, colleagues, and external partners.
• Manage complex calendars, priorities, and scheduling across teams and time zones.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and meeting logistics.
• Organize leadership meetings and events, including agendas, presentations, materials, technology, and other resources.
• Create and enhance executive-level PowerPoint presentations, reports, spreadsheets, and communications.
• Analyze and organize information to develop clear, meaningful reports that support business needs.
• Draft, edit, and prepare professional correspondence, presentations, and other executive communications.
• Anticipate needs, identify potential challenges, and independently take action to keep priorities moving forward.
• Lead and support special projects that require coordination across teams and functions.
• Build positive working relationships with colleagues and partners across all levels of the organization.
• Handle sensitive and confidential information with discretion and sound judgment.
• Share knowledge and provide guidance to colleagues when appropriate.

What We Are Looking For:

• High school diploma or equivalent required; additional education, technical training, or relevant certification is encouraged.
• 5-8 years of administrative experience, including experience supporting senior or executive-level leaders.
• Strong organizational and prioritization skills with the ability to manage multiple responsibilities and changing needs.
• Confident written and verbal communication skills with a professional, approachable style.
• Proficiency with Microsoft Office, particularly PowerPoint, Excel, Word, and Outlook.
• Strong attention to detail combined with the ability to see the bigger picture.
• Resourceful problem-solving skills and the confidence to work independently when navigating complex or ambiguous situations.
• A collaborative, service-oriented approach with the ability to build relationships across teams and levels.

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