Global Executive Assistant to CTO

NOKIA; Sunnyvale (CA); On-site; USD 90,000 - 135,000; Full time

Job summary

Nokia is seeking an Executive Assistant to provide comprehensive administrative and operational support to the Chief Technology Officer (CTO). This role manages calendars, travel, meetings, and day-to-day logistics while coordinating leadership meetings and external events.

You will liaise with internal teams and external stakeholders, support IT and security coordination, and handle confidential matters with discretion and professionalism.

Qualifications

• Experience supporting C-Level Executives in global organizations.
• Ability to manage executive calendars across multiple time zones.
• Strong communication and discretion with confidential information.
• Proactive problem-solving and handling changing priorities.
• Excellent organizational and multitasking abilities.

Responsibilities

• Manage CTO calendar across time zones and travel.
• Organize meetings, agendas, and follow-ups.
• Arrange complex travel and vendor coordination for country documents.
• Process expense claims in Concur.
• Support IT and security coordination; handle confidential matters.
• Prepare leadership reports and presentations.
• Liaise with internal teams and external stakeholders.

Skills

Strong communication

C-Level support

Time zone coordination

Discretion

Organizational skills

Team collaboration

Education

Business management qualification

Tools

Concur

Job description

Nokia is seeking an Executive Assistant to provide comprehensive administrative and operational support to the Chief Technology Officer (CTO). This role manages calendars, travel, meetings, and day-to-day logistics while coordinating leadership meetings and external events.

You will liaise with internal teams and external stakeholders, support IT and security coordination, and handle confidential matters with discretion and professionalism.