Executive Support & Calendar Lead — Corporate Development

Nokia; Sunnyvale (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Nokia in Sunnyvale, CA is seeking an experienced Executive Assistant to support the Chief Corporate Development Officer. This in-person role requires top-notch organization and discretion to manage calendars, travel, and communications for senior leadership.

You will coordinate across time zones, handle expenses, and support special projects while maintaining professional partnerships with stakeholders in a fast-paced corporate environment.

Qualifications

• 2-3 years of executive/administrative support experience in a corporate environment.
• Strong expertise in calendar management, travel coordination, and expense management.
• Excellent organizational, communication, and multitasking skills with attention to detail.
• Proficient in Microsoft Office, Teams, Concur, and AI tools.
• Proactive, customer-focused, adaptable, and discreet with confidential information.
• Ability to support senior leaders and partner with stakeholders to improve efficiency.

Responsibilities

• Manage executive calendars, schedule meetings across time zones, and resolve conflicts.
• Coordinate with stakeholders and Executive Assistants to align priorities and communications.
• Arrange domestic/international travel, prepare itineraries, and provide travel support.
• Handle expenses, meeting logistics, offsites, and team events.
• Prepare documents, conduct basic research, and maintain organized records.
• Support special projects and administrative initiatives.
• Serve as a key contact for internal and external stakeholders while handling confidential information with professionalism and discretion.

Skills

Calendar management

Travel coordination

Expense management

Executive support

Microsoft Office

Teams

Concur

AI tools

Attention to detail

Multitasking

Tools

Microsoft Office

Teams

Concur

AI tools

Job description

Nokia in Sunnyvale, CA is seeking an experienced Executive Assistant to support the Chief Corporate Development Officer. This in-person role requires top-notch organization and discretion to manage calendars, travel, and communications for senior leadership.

You will coordinate across time zones, handle expenses, and support special projects while maintaining professional partnerships with stakeholders in a fast-paced corporate environment.