Global Document Specialist

Vinson & Elkins; New York (NY); On-site; USD 77,000 - 132,000; Full time

Job summary

Vinson & Elkins is seeking a Global Document Specialist in New York. The role focuses on producing complex transactional and litigation documents with strong word processing and admin skills under tight deadlines.

Key duties include formatting, transcribing, and managing electronic trial notebooks, PDFs, and portfolios, while upholding confidentiality and accuracy across firm software tools.

Qualifications

• Must score 55 wpm with a 2% or less error rate on the firm’s legal typing test and 76% or higher on the firm’s legal spelling test.
• Must successfully complete a Word skills assessment.
• Strong legal word processing skills and ability to diagnose, troubleshoot and correct problem documents.
• Excellent written and verbal communication skills; ability to maintain confidentiality.

Responsibilities

• Creates, formats, revises a wide variety of legal documents using firm software.
• Transcribes audio, generates comparisons, and creates electronic trial notebooks and PDF portfolios.
• Maintains confidentiality and quality, proofreads thoroughly and follows procedures.
• Performs other duties as assigned.

Skills

Word processing

Legal document formatting

Typing speed 55 wpm

Proofreading

Attention to detail

Time management

Communication

Education

High school diploma or equivalent

Tools

Microsoft Word

PowerPoint

Excel

Visio

Outlook

DMS software

PDF editing tools

Job description

The Global Document Specialist is responsible for producing a wide variety of documents, including complex transactional and litigation documents, using a variety of available software. This position requires strong legal word processing and administrative skills, time management skills, and the ability to perform well under strict deadlines.

Duties and Responsibilities

Primary

• Creates, converts, formats and revises a wide variety of documents, including transactional and litigation documents, Edgar filings, correspondence, presentations, charts, graphs, timelines, Excel spreadsheets and others, using appropriate Firm software applications.
• Transcribes audio files, generates comparisons; creates electronic trial notebooks, electronic closing sets and PDF portfolios; marks and generates Table of Authorities;; and handles various other word processing-related tasks.
• Carefully follows instructions and established Firm and departmental procedures.
• Proofreads completed work thoroughly for accuracy.
• Maintains confidentiality and security of sensitive information at all times.

Secondary

• Performs other duties as assigned.

Education

• High school diploma or equivalent.

Experience

• Three years legal word processing experience working in a law firm or legal environment required.

Special Knowledge

• Strong legal word processing skills and ability to diagnose, troubleshoot and correct problem documents.

Technical Skills

• Strong proficiency in Microsoft Word for document automation, formatting and editing; thorough working knowledge of PowerPoint, Excel, Visio and Outlook; proficiency in document management system (DMS) software, comparison software, and PDF conversion and editing tools.

Attributes

• Exceptional attention to detail and accuracy. Strong organizational and time management skills. Ability to work efficiently under pressure and meet tight deadlines. Excellent written and verbal communication skills and ability to follow instructions effectively. Proficient problem-solving abilities. Ability to maintain confidentiality and handle sensitive information with discretion. Collaborative team player with a positive attitude. Excellent customer service skills and flexibility to handle changing priorities to support business needs. Self-starter who can work both independently and in a team environment

Qualifications

• Must score 55 wpm with a 2% or less error rate on the firm’s legal typing test and 76% or higher on the firm’s legal spelling test. Must successfully complete a Word skills assessment.

Working Conditions

• Required working hours: Monday - Friday from 5:00 p.m. - 12:30 a.m. CT.
• Job may be performed in a typical office or remote environment, subject to business needs.
• Extra hours and holiday overtime are periodically required.

The full time base annual salary for this position in the New York and Washington D.C. market is expected to range between $76,774.15 - $132,313.33. Please note that the actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. The posted salary is the range Vinson & Elkins in good faith believes to be the possible compensation for this role at the time of this posting. This range is only applicable for jobs to be performed in New York and Washington D.C. and may be modified in the future.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.