Global Document Specialist

Vinson & Elkins; Houston (TX); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Vinson & Elkins in Houston is seeking a Global Document Specialist to produce transactional and litigation documents using firm software, requiring strong word processing and time-management skills.

The role emphasizes typing accuracy, confidentiality, and ability to meet tight deadlines while supporting multiple matters in a fast-paced environment.

Qualifications

• Three years legal word processing experience in a law firm or legal environment.
• 55 wpm with 2% or less error on the firm’s legal typing test; 76% on the spelling test.
• Strong proficiency in Microsoft Word for document automation, formatting and editing.
• Ability to diagnose, troubleshoot and correct problem documents.

Responsibilities

• Creates, formats and revises a wide variety of documents, including transactional and litigation documents, using firm software.
• Transcribes audio files, generates comparisons; creates electronic trial notebooks, electronic closing sets and PDF portfolios; marks and generates Table of Authorities and handles related tasks.
• Carefully follows instructions and established Firm and departmental procedures.
• Proofreads completed work for accuracy.
• Maintains confidentiality and security of sensitive information at all times.
• Performs other duties as assigned.

Skills

Legal word processing

Microsoft Word

PowerPoint

Excel

Visio

Outlook

DMS software

PDF tools

Education

High school diploma or equivalent

Tools

DMS software

PDF conversion tools

Job description

The Global Document Specialist is responsible for producing a wide variety of documents, including complex transactional and litigation documents, using a variety of available software. This position requires strong legal word processing and administrative skills, time management skills, and the ability to perform well under strict deadlines.

Duties and Responsibilities

Primary

• Creates, converts, formats and revises a wide variety of documents, including transactional and litigation documents, Edgar filings, correspondence, presentations, charts, graphs, timelines, Excel spreadsheets and others, using appropriate Firm software applications.
• Transcribes audio files, generates comparisons; creates electronic trial notebooks, electronic closing sets and PDF portfolios; marks and generates Table of Authorities;; and handles various other word processing-related tasks.
• Carefully follows instructions and established Firm and departmental procedures.
• Proofreads completed work thoroughly for accuracy.
• Maintains confidentiality and security of sensitive information at all times.

Secondary

• Performs other duties as assigned.

Education

• High school diploma or equivalent.

Experience

• Three years legal word processing experience working in a law firm or legal environment required.

Special Knowledge

• Strong legal word processing skills and ability to diagnose, troubleshoot and correct problem documents.

Technical Skills

• Strong proficiency in Microsoft Word for document automation, formatting and editing; thorough working knowledge of PowerPoint, Excel, Visio and Outlook; proficiency in document management system (DMS) software, comparison software, and PDF conversion and editing tools.

Attributes

• Exceptional attention to detail and accuracy. Strong organizational and time management skills. Ability to work efficiently under pressure and meet tight deadlines. Excellent written and verbal communication skills and ability to follow instructions effectively. Proficient problem-solving abilities. Ability to maintain confidentiality and handle sensitive information with discretion. Collaborative team player with a positive attitude. Excellent customer service skills and flexibility to handle changing priorities to support business needs. Self-starter who can work both independently and in a team environment

Qualifications

• Must score 55 wpm with a 2% or less error rate on the firm’s legal typing test and 76% or higher on the firm’s legal spelling test. Must successfully complete a Word skills assessment.

Working Conditions

• Required working hours: Monday - Friday from 5:00 p.m. - 12:30 a.m. CT.
• Job may be performed in a typical office or remote environment, subject to business needs.
• Extra hours and holiday overtime are periodically required.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.