Global Digital Buildings Program Lead

JLL; Mountain View (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

JLL is seeking a Global Program Specialist focused on Digital Building Programs to drive efficiency, financial integrity, and compliance across project delivery. You will manage financials, vendor work orders, and contract processes while acting as a subject-matter expert for mission-critical program functions.

The role demands a proactive problem-solver who can improve playbooks, training, and governance. You will coordinate site access, attend weekly calls, and support cross-functional teams

Qualifications

• A Bachelor's degree from an accredited college or university is required.
• Equivalent professional certification or extensive related work experience (5+ years) may be considered in lieu of a degree.
• Minimum of 3+ years of progressive experience in program & project management delivery, financial coordination, or construction/technical administration.
• Proven mastery in managing project budgets, invoicing, purchase orders, and complex financial reconciliation within ERP systems (e.g., SAP, Oracle, JD Edwards) and work order systems (Corrigo).
• Superior organizational and analytical skills with a demonstrated ability to quickly comprehend, analyze, and interpret complex financial or operational documents and solve high-stakes issues with speed and flexibility.
• Excellent written and verbal communication skills, capable of providing efficient, timely, reliable, and courteous service to internal partners, coupled with a high degree of accuracy and commitment to data and document integrity.

Responsibilities

• Finance & Contract Management: primary financial point of contact for the project delivery team.
• WO Creation & Management: prepare, issue and monitor vendor work orders.
• Invoice Authorization & Validation: approve invoices and validate against scope and PO.
• Contract Management: ensure Top Line Service Management and Regional Project Delivery task orders are current.
• Partner Integration: liaison with client and internal teams to support programmatic financial & contract management processes.
• Program Coordination & Operations: manage day-to-day program operations, including maintaining and enhancing playbooks, MOPs, training materials, systems and group access management.
• Site Coordination & Access: notify stakeholders once Work Orders are issued, and coordinate schedules, site access, and vendor badges.
• Meeting Administration: attend weekly Remediation sync calls and weekly vendor calls to manage external partnerships and track progress.
• Strategic Partnership: partner with project delivery teams to identify process efficiencies.
• Adaptable Support: respond to planned or unplanned time-sensitive requests, enabling PjMs to focus on high-priority client delivery tasks.
• Governance & Reporting: lead and/or contribute to financial, operational and client-facing reports.
• Project Auditing & Compliance: perform end-to-end project audits and reconciliations.
• Single Source of Truth: monitor project data sheets to ensure timely updates.
• Continuous Improvement: document and streamline financial and administrative processes.

Skills

Budget management

Invoicing

Contract management

ERP systems

Communication

Analytical skills

Education

Bachelor's degree

Tools

Corrigo

SAP

Oracle

JD Edwards

Job description

JLL is seeking a Global Program Specialist focused on Digital Building Programs to drive efficiency, financial integrity, and compliance across project delivery. You will manage financials, vendor work orders, and contract processes while acting as a subject-matter expert for mission-critical program functions.

The role demands a proactive problem-solver who can improve playbooks, training, and governance. You will coordinate site access, attend weekly calls, and support cross-functional teams