Global Creative Project Coordinator

Aquent; Conshohocken (Montgomery County); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical health insurance

Dental insurance

Life insurance

401k plan with company match

Job summary

Aquent Studios, a global creative studio, seeks a highly organized professional to coordinate global marketing communications, from intake to final delivery, ensuring efficiency and accuracy. You will drive project workflows, manage RoboHead jobs, and uphold brand standards while collaborating with project teams.

The role emphasizes rigorous deadline management, superior client service, and precise budgeting, invoicing, and data accuracy across multiple concurrent projects.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Proven project management, coordination, or traffic management experience, ideally within a design studio, internal creative department, or agency environment.
• Demonstrated success managing a large volume of projects in a fast-paced setting.
• Exceptional client service skills with diplomatic verbal and written communication.
• Ability to work collaboratively within project teams.
• Experience operating under continual deadline constraints and juggling multiple quick-turn projects.
• Proficiency with MS Office and workflow management systems like RoboHead.

Responsibilities

• Develop and manage workflows, processes, and efficiencies for the creative studio supporting global marketing communications.
• Facilitate the smooth traffic of both print and digital projects from intake through final file release.
• Open and manage jobs within RoboHead, including tracking and reporting.
• Oversee budget tracking and invoicing with meticulous precision.
• Manage markup of changes and maintain version control for final files and regulatory submissions.
• Maintain a strong customer service attitude representing company values.
• Develop understanding of brand standards, file management, and naming protocols.
• Manage multiple concurrent projects with clear communication to project and account managers.
• Calculate and finalize rate card estimates and modifiers for client billing.
• Maintain and report on project databases ensuring data accuracy.
• Show understanding of the design/production process from inception to file release.
• Collaborate with project managers on status, workflow, and priorities.
• Ensure adherence to file structure standards and naming conventions.
• Contribute to defining workflow best practices.

Skills

Project management

Traffic management

Coordination

Client service

Team collaboration

Deadline management

Clear communication

Education

Bachelor's degree or equivalent experience

Tools

RoboHead

MS Office

Job description

Aquent Studios, a global creative studio, seeks a highly organized professional to coordinate global marketing communications, from intake to final delivery, ensuring efficiency and accuracy. You will drive project workflows, manage RoboHead jobs, and uphold brand standards while collaborating with project teams.

The role emphasizes rigorous deadline management, superior client service, and precise budgeting, invoicing, and data accuracy across multiple concurrent projects.