Project Coordinator [AQ-19101]

Aquent; San Diego (CA); On-site; USD 55,000 - 62,000; Full time

Job summary

Aquent Studios is seeking an instrumental professional to join its marketing communications team in San Diego. You will own day-to-day project tracking, budgets, and stakeholder coordination, ensuring on-time, on-budget delivery of high-volume campaigns and events.

Ideal candidates bring 3+ years in marketing, communications, or agency settings, strong budgeting, presentation design skills, and proficiency with Google Workspace and Slack. AI-assisted workflows are encouraged to boost efficiency.

Qualifications

• 3+ years of experience in marketing, communications, project coordination, or agency environments.
• Experience tracking budgets, deadlines, and project status across a matrixed organization.
• Ability to manage event-heavy workflows and maintain brand consistency.

Responsibilities

• Create and monitor project schedules and calendars to meet deadlines.
• Own day-to-day tracking of budgets and flag risks.
• Build and template presentation decks with consistency and speed.
• Track project status and communicate with stakeholders.
• Set up meetings, take notes, and follow up on actions.
• Organize meetings and participate in stakeholder discussions.
• Provide general administrative support to the marketing team.
• Collaborate with leads to assign projects and manage budgets.
• Serve as a primary contact for third-party agencies.
• Support socialization and amplification of content and events.

Skills

Project management

Budget tracking

Stakeholder management

Presentation design

Google Workspace

Slack

AI-assisted workflows

Tools

Google Slides/PowerPoint

AI tools

Job description

Aquent Studios is proud to partner with a globally recognized technology leader, a company that consistently pushes the boundaries of innovation and delivers cutting-edge solutions impacting millions worldwide. Joining this dynamic team means stepping into a fast-paced, collaborative environment where your contributions directly influence high-profile marketing communications and strategic initiatives. This is an exceptional opportunity to make a significant impact within an organization at the forefront of its industry.

Are you a meticulous organizer with a passion for keeping projects on track and on budget? Do you thrive in a fast-paced environment where your operational prowess ensures seamless execution? We are seeking an instrumental professional to become the essential backbone of a marketing communications team. In this pivotal role, you will directly shape the success of critical projects and high-volume events, playing a crucial part in maintaining brand consistency, managing vital resources, and ensuring every deliverable meets its mark. Your efforts will have a tangible impact on how this leading tech company communicates with its audience, driving engagement and success across key initiatives.

What You'll Do

• Create and monitor comprehensive project schedules and calendars, diligently ensuring all deadlines are met, particularly during high-volume event periods.
• Own the day-to-day tracking of marketing communications project and event budgets, monitoring spend against plan and proactively flagging any potential risks to the team.
• Build, update, and template polished presentation decks for team and leadership use, leveraging AI tools whenever possible to enhance speed and maintain consistency.
• Track and communicate project status effectively across internal and cross-functional stakeholders, ensuring everyone is informed and aligned.
• Set up essential meetings and calls, meticulously taking notes and diligently following up on action items and decisions to keep momentum.
• Organize, attend, and actively participate in stakeholder meetings, contributing to productive discussions.
• Provide crucial general administrative support to the marketing communications team, including managing asset libraries, streamlining workflows, handling file management, and maintaining documentation.
• Collaborate with team leads to assign projects, communicate progress updates, and effectively manage project budgets.
• Serve as the primary point of contact for third-party creative agencies, fostering strong working relationships.
• Support the internal and external socialization and amplification of content and events.
• Support in driving team systems, efficiently intaking and escalating project requests, and contributing to workflow automation and efficiency initiatives.

Must-Have Qualifications

• 3+ years of experience in a related field such as marketing, communications, project coordination, or an agency environment.
• Proven expertise in project management, including managing multiple marketing communications projects and deliverables across a highly matrixed organization.
• Demonstrated ability to track budgets, due dates, and project status, ensuring the creative and content process moves forward on time, on budget, and on brand, especially during peak event seasons.
• Experience with event and content metrics tracking and reporting.
• Strong budget and finance support skills, including tracking project and program budgets and deadlines, monitoring spend against plan, and proactively flagging risks.
• Proficiency in presentation design, with the ability to build, update, and maintain templated presentation decks (PowerPoint/Google Slides) to a high visual standard, and to turn around quick revisions under tight deadlines.
• Comfortable and fluent in using AI tools to speed up deck and content creation, status tracking, and other recurring work.
• Strong interpersonal skills and clear communication abilities, adept at managing stakeholder expectations across busy, cross-functional teams.
• Excellent problem-solving skills, including the ability to negotiate deadlines, manage conflict, and make resource trade-offs in a fast-moving environment.
• Possess an artistic sensibility, understanding creative standards and brand voice, and able to flag questionable materials for review.
• Technical proficiency with Google Workspace and Slack.

Client Description

Aquent Studios is a global creative studio that delivers scale, speed and efficiency to the world’s most recognized brands. We create the work that matters the most to them - work that has a real impact on their business. As an Aquent Studio team member, you'll have the opportunity to engage with the largest and most influential companies in the world, solving design challenges and extending their brands across tactic types and platforms, including digital design, UI/UX, video, motion, content, print design, web development, and more. If you want to do work that matters in a collaborative setting that values ingenuity and personal growth, you have found the right place!

Other Requirements

Compensation Range: $40-$45/hourly DOE

The range provided is our reasonable estimate of the compensation for this role. The actual amount may be higher or lower, based on factors such as experience, knowledge, skills, abilities and location.