Project Coordinator [AQ-18673]

Aquent; Conshohocken (Montgomery County); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical health insurance

Dental insurance

Life insurance

401k plan with company match

Job summary

Aquent Studios, a global creative studio, seeks a highly organized professional to coordinate global marketing communications, from intake to final delivery, ensuring efficiency and accuracy. You will drive project workflows, manage RoboHead jobs, and uphold brand standards while collaborating with project teams.

The role emphasizes rigorous deadline management, superior client service, and precise budgeting, invoicing, and data accuracy across multiple concurrent projects.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Proven project management, coordination, or traffic management experience, ideally within a design studio, internal creative department, or agency environment.
• Demonstrated success managing a large volume of projects in a fast-paced setting.
• Exceptional client service skills with diplomatic verbal and written communication.
• Ability to work collaboratively within project teams.
• Experience operating under continual deadline constraints and juggling multiple quick-turn projects.
• Proficiency with MS Office and workflow management systems like RoboHead.

Responsibilities

• Develop and manage workflows, processes, and efficiencies for the creative studio supporting global marketing communications.
• Facilitate the smooth traffic of both print and digital projects from intake through final file release.
• Open and manage jobs within RoboHead, including tracking and reporting.
• Oversee budget tracking and invoicing with meticulous precision.
• Manage markup of changes and maintain version control for final files and regulatory submissions.
• Maintain a strong customer service attitude representing company values.
• Develop understanding of brand standards, file management, and naming protocols.
• Manage multiple concurrent projects with clear communication to project and account managers.
• Calculate and finalize rate card estimates and modifiers for client billing.
• Maintain and report on project databases ensuring data accuracy.
• Show understanding of the design/production process from inception to file release.
• Collaborate with project managers on status, workflow, and priorities.
• Ensure adherence to file structure standards and naming conventions.
• Contribute to defining workflow best practices.

Skills

Project management

Traffic management

Coordination

Client service

Team collaboration

Deadline management

Clear communication

Education

Bachelor's degree or equivalent experience

Tools

RoboHead

MS Office

Job description

Join a leading global organization at the forefront of innovation, dedicated to making a profound impact on health and well-being worldwide. This dynamic environment thrives on groundbreaking ideas and collaborative efforts to deliver essential solutions to communities across the globe. As a partner, Aquent Studios plays a crucial role in supporting this mission by connecting top talent with impactful opportunities.

Are you a highly organized and detail-oriented professional with a passion for driving efficiency and ensuring seamless project execution? We are seeking a talented individual to step into a pivotal role, coordinating the intricate dance of global marketing communications. In this position, you won’t just manage tasks; you’ll be the linchpin that ensures creative visions come to life, from initial concept to final delivery, directly contributing to the success of impactful campaigns that reach audiences worldwide. Your expertise will directly influence the speed and quality of our creative output, making a tangible difference in our global communication strategies.

What You’ll Do

• Develop and manage workflows, processes, and efficiencies for the creative studio supporting global marketing communications.
• Facilitate the smooth traffic of both print and digital projects from intake through final file release.
• Open and manage jobs within the project management tool (RoboHead), including comprehensive tracking and reporting.
• Oversee budget tracking and invoicing with meticulous precision and accuracy.
• Manage the markup of changes, ensure robust version control, and perform minor quality control of final files and regulatory submissions.
• Cultivate an excellent customer service attitude at all times, effectively representing our values.
• Develop a deep understanding of brand standards, file management, and naming protocols.
• Manage multiple concurrent projects, ensuring clear communication with project and account managers.
• Calculate and finalize rate card estimates and modifiers accurately for client billing.
• Maintain and report on project databases, taking full ownership of data accuracy.
• Demonstrate a high-level understanding of the entire design/production process, from project inception through final release of files.
• Collaborate with project managers to discuss status updates, workflow, and priorities.
• Ensure strict adherence to file structure standards and naming conventions.
• Actively contribute to identifying and defining workflow best practices.

Must-Have Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Proven project management, coordination, or traffic management experience, ideally within a design studio, internal creative department, or agency environment.
• Demonstrated success managing a large volume of projects in a fast-paced setting.
• Exceptional client service skills combined with strong, diplomatic verbal and written communication.
• Demonstrated ability to work collaboratively and effectively within project teams.
• Experience operating under continual deadline constraints and adeptly juggling multiple quick-turn projects and shifting priorities.
• Proficiency with basic MS Office computer applications and workflow management systems (e.g., RoboHead).

Nice-to-Have Qualifications

• An understanding of compliance and regulatory requirements.

Client Description

Aquent Studios is a global creative studio that delivers scale, speed and efficiency to the world’s most recognized brands. We create the work that matters the most to them—work that has a real impact on their business. As an Aquent Studio team member, you’ll have the opportunity to engage with the largest and most influential companies in the world, solving design challenges and extending their brands across tactic types and platforms, including digital design, UI/UX, video, motion, content, print design, web development, and more. If you want to do work that matters in a collaborative setting that values ingenuity and personal growth, you have found the right place!

Other Requirements

The target hiring compensation for this role is $25-$35/hourly. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

Additional benefits offered may include: medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan with company match (if applicable).

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.