Marketing Projects & Events Coordinator

Aquent; San Diego (CA); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

Subsidized health plan

Paid sick leave

Retirement plan with match

Free online training (Aquent Gymnasium

Job summary

Aquent Studios seeks a detail-oriented Project Coordinator to join a fast-paced marketing communications team. You will shape budgets, track schedules, and coordinate high-volume events while maintaining brand integrity and workflow efficiency.

You will build polished decks, leverage AI tools, and ensure stakeholders are informed and aligned across teams. Strong communication and multi-tasking skills are essential for success.

Qualifications

• 3+ years of experience in marketing, communications, project coordination, or agency environments.
• Experience managing multiple marketing communications projects in a matrixed organization.
• Experience tracking budgets, due dates, and project status to keep work on time and within budget.
• Experience with event and content metrics tracking and reporting.
• Proficient in creating and updating templated presentation decks (PowerPoint/Google Slides).
• Comfortable using AI tools to speed up deck and content creation, status tracking, and recurring work.

Responsibilities

• Create and monitor comprehensive project schedules and calendars, ensuring deadlines are met, especially during high-volume event periods.
• Own day-to-day tracking of project and event budgets, monitor spend vs. plan, flag risks early.
• Build and template polished presentation decks for team and leadership use, leveraging AI tools.
• Track and communicate project status across internal and cross-functional stakeholders.
• Set up meetings, take notes, and follow up on action items to maintain momentum.
• Organize and participate in stakeholder meetings to drive productive discussions.
• Provide general administrative support to the marketing communications team.
• Collaborate with team leads to assign projects and manage budgets.
• Serve as primary point of contact for third-party creative agencies.
• Support socialization and amplification of content and events.
• Assist in driving team systems and workflow automation.

Skills

Project coordination

Budget tracking

Cross-functional collaboration

Presentation design

AI tools usage

Stakeholder management

Google Workspace

Slack

Tools

Google Workspace

Slack

Job description

Aquent Studios seeks a detail-oriented Project Coordinator to join a fast-paced marketing communications team. You will shape budgets, track schedules, and coordinate high-volume events while maintaining brand integrity and workflow efficiency.

You will build polished decks, leverage AI tools, and ensure stakeholders are informed and aligned across teams. Strong communication and multi-tasking skills are essential for success.