Global Affairs Special Assistant

City of New York; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

City of New York seeks a Community Coordinator to support the Mayor’s Office with scheduling, front desk operations, and broad administrative duties. You will manage calendars, coordinate meetings, prepare materials, and ensure smooth day-to-day office functioning in a fast-paced government environment.

The role requires a Bachelor's degree and 3+ years of administrative experience, with strong organizational and communication skills.

Qualifications

• Minimum required: Bachelor's degree and 3+ years of experience in administrative support, office operations, or related field.
• Strong written and verbal communication skills, professional phone etiquette, visitor relations.
• Proficiency in Microsoft Office, AirTable, and calendar management tools.
• Discretion and ability to handle confidential information; collaborative, proactive approach to supporting office-wide operations.

Responsibilities

• Provide scheduling support for the Commissioner, including managing calendar requests and coordinating meetings.
• Staff the front desk, answer and direct incoming calls, greet visitors, and respond to inquiries.
• Provide administrative support across teams, including correspondence, document preparation, recordkeeping, and scheduling.
• Coordinate meeting logistics, prepare materials, and track follow‑up items.
• Assist with planning and coordination of meetings and events, and coordinate with City agencies and external partners as needed.

Skills

Organizational skills

Time management

Written & verbal communication

Microsoft Office

AirTable

Calendar management

Education

Bachelor's Degree

Tools

Microsoft Office

AirTable

Calendar tools

Job description

City of New York seeks a Community Coordinator to support the Mayor’s Office with scheduling, front desk operations, and broad administrative duties. You will manage calendars, coordinate meetings, prepare materials, and ensure smooth day-to-day office functioning in a fast-paced government environment.

The role requires a Bachelor's degree and 3+ years of administrative experience, with strong organizational and communication skills.