Advance Associate

City of New York; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

The New York City Mayor’s Office is seeking an Administrative & Advance Team professional to plan and manage the logistical production of official events, from press conferences to mayoral appearances. You will coordinate with City Hall departments and prepare run-of-show details.

You will work closely with high-level executives, ensure on-site setup, and provide clear briefings to attendees. A Bachelor’s degree and 1+ year experience in advance or high-profile support are required.

Qualifications

• Bachelor’s degree from an accredited college or university.
• Associate degree plus two years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities.
• Four-year high school diploma or equivalent plus four years of relevant experience.
• A satisfactory combination of education and/or experience as described above.

Responsibilities

• Plan and manage the logistical production of official events such as press conferences and mayoral appearances.
• Conduct walkthroughs and venue scouting for Mayoral/City Hall events.
• Assist with on-site event setup and manage run-of-show details.
• Brief media and guests with event background and schedules.
• Coordinate with communications, press, community affairs, and intergovernmental staff to advance the Mayor’s agenda.
• Deliver information and guidance to the Mayor and senior officials to execute events successfully.
• Provide administrative support to the Advance Team overall.

Skills

Advance coordination

Executive support

Education

Bachelor's Degree

Job description

• Job Category: Administration & Human Resources
• Salary Band: $80,000 to $90,000
• Compensation: USD 80,000 - USD 90,000

Job Description

The Agency You’ll Join: The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.

The Team You’ll Work With: The Office of the Chief of Staff to the Mayor is responsible for the full suite of citywide and agency administrative operations to include scheduling and preparing the Mayor for his daily briefings, meetings, and events. The team led by the Mayor’s Chief of Staff coordinates the operations of the Office of International Affairs, the Office of Operations, the Office of Special Projects and Community Events, the Office of Citywide Event Coordination and Management, Gracie Mansion, and the Office of Correspondence, the Office of Mass Engagement, the Office of Emerging Markets, and the Office of Sports, Wellness, and Recreation.

The Office of Advance is responsible for overseeing the planning and execution of all Mayoral appearances. The office works directly with a multitude of City Hall departments and Citywide Agencies to ensure all logistical and optical aspects of events are arranged in advance; the office is also responsible for the management of staff at events to ensure each event runs smoothly.

The Problems You’ll Solve:

• Planning and managing the logistical production of official events, such as press conferences, town hall-style meetings, rallies, and a variety of photo opportunities.
• Conducting walkthroughs and location scouts of venues in advance of identifying locations for Mayoral/City Hall events.
• Assisting with the on-site event set-up.
• Briefing the media and relevant guests in attendance at events with details regarding the background of the event and the run of show.
• Working closely with the communications, press, community affairs, and intergovernmental affairs staff at events to ensure they understand their role in advancing the Mayor’s agenda.
• Utilizing Principal Management skills to deliver necessary information and guidance to the Mayor and Senior Officials in order to successfully execute events/appearances.
• Provide administrative support to the Advance Team overall.

About You:

• You have experience working closely with high-level executives and/or political figures and possess the necessary principal management skills.
• You can think creatively, solve real-time problems, and pay close attention to detail.
• You have a valid driver’s license for at least 6 months and are comfortable driving in NYC.
• If you are living outside New York State or New York City, you must be willing to obtain a New York driver’s license and New York City residency, if hired.
• You can work well under pressure and maintain an enthusiastic work ethic, including embracing different work styles.
• You have demonstrated a commitment to equity and public service.
• You demonstrate cultural competence to effectively work with diverse populations.

Minimum Required Qualifications:

• Bachelor’s Degree required.
• 1+ years of experience in Advance (Press or Site preferred) or a support role to a high-profile principal.

RESEARCH PROJECTS COOR(MA)-MGR - 0527A

Qualifications

1. Do you have a baccalaureate degree from an accredited college or university?

2. Do you have an associate degree from an accredited college or university along with two (2) years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities?

3. Do you have a four-year high school diploma, or its educational equivalent approved by a state's Department of Education or a recognized accrediting organization along with four (4) years of experience as described in question "2" above?

4. Do you have a satisfactory combination of education and/or experience equivalent to that described in questions "1," "2," and/or "3" above?

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.