Executive Event Advance Coordinator

City of New York; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

The New York City Mayor’s Office is seeking an Administrative & Advance Team professional to plan and manage the logistical production of official events, from press conferences to mayoral appearances. You will coordinate with City Hall departments and prepare run-of-show details.

You will work closely with high-level executives, ensure on-site setup, and provide clear briefings to attendees. A Bachelor’s degree and 1+ year experience in advance or high-profile support are required.

Qualifications

• Bachelor’s degree from an accredited college or university.
• Associate degree plus two years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities.
• Four-year high school diploma or equivalent plus four years of relevant experience.
• A satisfactory combination of education and/or experience as described above.

Responsibilities

• Plan and manage the logistical production of official events such as press conferences and mayoral appearances.
• Conduct walkthroughs and venue scouting for Mayoral/City Hall events.
• Assist with on-site event setup and manage run-of-show details.
• Brief media and guests with event background and schedules.
• Coordinate with communications, press, community affairs, and intergovernmental staff to advance the Mayor’s agenda.
• Deliver information and guidance to the Mayor and senior officials to execute events successfully.
• Provide administrative support to the Advance Team overall.

Skills

Advance coordination

Executive support

Education

Bachelor's Degree

Job description

The New York City Mayor’s Office is seeking an Administrative & Advance Team professional to plan and manage the logistical production of official events, from press conferences to mayoral appearances. You will coordinate with City Hall departments and prepare run-of-show details.

You will work closely with high-level executives, ensure on-site setup, and provide clear briefings to attendees. A Bachelor’s degree and 1+ year experience in advance or high-profile support are required.