Executive Assistant to Deputy Commissioner — Strategic Support

Cityofnewyork; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

City of New York is seeking a Community Coordinator to manage busy calendars, support the Deputy Commissioner, and coordinate communication with internal and external partners. The role emphasizes strategic prioritization, briefing preparations, and cross-team collaboration.

The candidate will build relationships with a wide range of stakeholders, handle high-volume tasks, and ensure timely follow-ups. This is a full-time on-site position with the Department of Probation in New York.

Qualifications

• Baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities or equivalent.
• High school graduation or equivalent plus six years of relevant experience; or education/experience equivalent with at least one year of the first type.
• All candidates must meet the stated education/experience requirements.

Responsibilities

• Oversee and maintain comprehensive calendars, scheduling appointments, meetings, interviews, and events.
• Anticipate needs and optimize the Deputy Commissioner’s schedule for efficiency.
• Manage scheduling, office tasks, and day-to-day operations of the Division.
• Prepare briefing materials, talking points, presentations, and correspondence.
• Maintain clear and effective internal and external communication.
• Build and maintain professional relationships with internal and external stakeholders.
• Address high-volume and sensitive priorities from staff and stakeholders.
• Assist in managing internal/external priorities aligning with organizational goals.
• Perform complex tasks independently and meet deadlines while handling multiple priorities.

Skills

Calendar management

Administrative support

Briefing

Communication

Relationship building

Priority management

Strategic thinking

Multitasking

Education

Bachelor's degree

High School diploma

Job description

City of New York is seeking a Community Coordinator to manage busy calendars, support the Deputy Commissioner, and coordinate communication with internal and external partners. The role emphasizes strategic prioritization, briefing preparations, and cross-team collaboration.

The candidate will build relationships with a wide range of stakeholders, handle high-volume tasks, and ensure timely follow-ups. This is a full-time on-site position with the Department of Probation in New York.