Global Administrative Coordinator - Pharmacovigilance

UCB Inc.; Raleigh (NC); Hybrid; USD 63,000 - 83,000; Full time

Job summary

UCB Inc. in RTP, North Carolina, is seeking an organized Administrative Assistant to join the Global Pharmacovigilance team. You will provide comprehensive administrative and operational support, coordinating meetings, travel, onboarding, purchasing, contracts, and shared information.

The role requires a Bachelor’s degree, 3–5+ years' experience in a global environment, and strong English communication. Proficiency with Outlook, Teams, Excel, Word, SharePoint, and Copilot is essential.

Qualifications

• Bachelor's degree or equivalent combination of education and experience
• 3–5+ years of administrative assistant experience in a global environment
• Digital fluency: Outlook, Teams, Excel, Word, SharePoint, Copilot and related systems
• Demonstrated ability to handle confidential information in a regulated environment
• Strong written and verbal communication in English
• Ability to manage competing priorities independently with accuracy and detail
• Experience maintaining tracking tools and communicating timely updates to stakeholders

Responsibilities

• Coordinate complex meetings, schedules, materials and follow-up activities
• Arrange domestic and international travel and detailed itineraries
• Support onboarding, offboarding, shared mailboxes, and departmental records
• Coordinate purchasing requests, vendor setup, contracts, invoices and consultant payments
• Maintain accurate trackers, reports, and inspection-ready documentation
• Prepare departmental communications and leadership updates

Skills

Strong communication

Attention to detail

Organization

Discretion

Education

Bachelor's degree

Tools

Outlook

Teams

Excel

Word

SharePoint

Copilot

Job description

UCB Inc. in RTP, North Carolina, is seeking an organized Administrative Assistant to join the Global Pharmacovigilance team. You will provide comprehensive administrative and operational support, coordinating meetings, travel, onboarding, purchasing, contracts, and shared information.

The role requires a Bachelor’s degree, 3–5+ years' experience in a global environment, and strong English communication. Proficiency with Outlook, Teams, Excel, Word, SharePoint, and Copilot is essential.