Administrative Assistant

UCB; Raleigh (NC); Hybrid; USD 63,000 - 83,000; Full time

Benefits offered by this job

Hybrid work model

Reasonable accommodation

Equal opportunity employer

Job summary

UCB in RTP, North Carolina, is seeking an organized Administrative Assistant to provide comprehensive administrative and operational support within Global Pharmacovigilance. You will coordinate meetings, travel, onboarding, contracts, and shared information, ensuring accuracy and compliance.

Working in a hybrid environment, you will collaborate with department leaders and cross-functional teams, handling confidential data with discretion and maintaining precise trackers and documentation.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 3–5+ years of administrative assistant experience in a global environment.
• Proficient with Outlook, Teams, Excel, Word, SharePoint; attention to accuracy.
• Ability to handle confidential information within a regulated environment.
• Strong written and verbal English communication skills.

Responsibilities

• Coordinate meetings, travel, documentation, onboarding, purchasing, and contracts.
• Maintain trackers, reports, collaboration sites, and inspection-ready docs.
• Prepare leadership updates, newsletters, and meeting materials.
• Support onboarding/offboarding and manage shared mailboxes and records.
• Interact with Finance, Procurement, Legal and external vendors as needed.

Skills

Digital fluency

Communication

Prioritization

Regulated environment

Education

Bachelor’s degree or equivalent

Tools

Adobe

Concur

MobileXpense

Job description

Make your mark for patients

We are looking for an

Research Triangle Park (RTP), North Carolina office.

About The Role

You will provide comprehensive administrative and operational support within a global, regulated function. You will coordinate meetings, travel, documentation, communications, onboarding, purchasing activities, contracts, and shared information. Your attention to detail, discretion, and ability to collaborate across regions will help the team deliver accurate, timely, and compliant support.

Make your mark for patients

We are looking for an organized, collaborative, and detail-oriented Administrative Assistant to join our Global Pharmacovigilance team, based in our Research Triangle Park (RTP), North Carolina office.

Who You’ll Work With

You will work closely with department leaders, team members, and global stakeholders. You will also collaborate with Finance, Procurement, Legal, external vendors, and healthcare professional consultants to coordinate activities and resolve administrative or process-related issues.

What You’ll Do

• Coordinate complex meetings, schedules, materials, technology, catering, and follow-up activities
• Arrange domestic and international travel, accommodations, documentation, and detailed itineraries
• Support employee onboarding, offboarding, shared mailboxes, and departmental records
• Coordinate purchasing requests, vendor set up, contracts, invoices, and consultant payments
• Maintain accurate trackers, reports, collaboration sites, and inspection-ready documentation
• Prepare departmental communications, leadership updates, newsletters, metrics, and meeting materials

Interested? For this role we’re looking for the following

Minimum Requirements

• Bachelor’s degree or an equivalent combination of education and relevant experience
• 3-5+ years of administrative assistant experience supporting at least 10 employees in a global environment
• Digital fluency: Uses Outlook, Teams, Excel, Word, SharePoint, Copilot, and relevant internal systems effectively while validating outputs for accuracy and completeness
• Demonstrated success handling confidential information within a regulated environment
• Strong written and verbal communication skills in English
• Ability to manage competing priorities independently with accuracy/attention to detail, comfortable dealing with a changing environment and shifting priorities
• Demonstrated ability to independently manage multiple priorities, deliverables, and ensuring work progresses efficiently from initiation to completion
• Proven experience maintaining organized tracking tools, communicating timely updates to stakeholders, and proactively escalating issues with proposed solutions to mitigate risks and avoid delays

Preferred Requirements

• Administrative experience within the pharmaceutical or research and development industry
• Experience supporting finance, procurement, contract review, or vendor-management activities
• Proficiency with Adobe, Concur, MobileXpense, or comparable expense-management systems
• Flexibility to occasionally work outside typical U.S. business hours

This position’s reasonably anticipated base salary range is $63,200-$83,000. The actual salary offered will take into account related knowledge, skills, experience and location among other factors and may fall outside the expected range.

About Us

UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are over 9,000 people in all four corners of the globe, inspired by patients and driven by science.

Why work with us?

At UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work. We 'go beyond' to create value for our patients, and always with a human focus, whether that’s on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.

At UCB, we’ve embraced a hybrid-first approach to work, bringing teams together in local hubs to foster collaborative curiosity. Unless explicitly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.

UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable federal, state, or local law. UCB invites you to voluntarily self-identify during the application process. Provision of self-identification information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your application for employment, your employment with UCB, or otherwise subject you to any adverse treatment. Any information you provide will be considered confidential and will be kept separate from your application and/or personnel file and will only be used in accordance with applicable laws, orders, and regulations.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [e-mail] for application to US based roles. Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.