Global Admin Assistant — Pharmacovigilance, Hybrid RTP

UCB; Raleigh (NC); Hybrid; USD 63,000 - 83,000; Full time

Benefits offered by this job

Hybrid work model

Reasonable accommodation

Equal opportunity employer

Job summary

UCB in RTP, North Carolina, is seeking an organized Administrative Assistant to provide comprehensive administrative and operational support within Global Pharmacovigilance. You will coordinate meetings, travel, onboarding, contracts, and shared information, ensuring accuracy and compliance.

Working in a hybrid environment, you will collaborate with department leaders and cross-functional teams, handling confidential data with discretion and maintaining precise trackers and documentation.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 3–5+ years of administrative assistant experience in a global environment.
• Proficient with Outlook, Teams, Excel, Word, SharePoint; attention to accuracy.
• Ability to handle confidential information within a regulated environment.
• Strong written and verbal English communication skills.

Responsibilities

• Coordinate meetings, travel, documentation, onboarding, purchasing, and contracts.
• Maintain trackers, reports, collaboration sites, and inspection-ready docs.
• Prepare leadership updates, newsletters, and meeting materials.
• Support onboarding/offboarding and manage shared mailboxes and records.
• Interact with Finance, Procurement, Legal and external vendors as needed.

Skills

Digital fluency

Communication

Prioritization

Regulated environment

Education

Bachelor’s degree or equivalent

Tools

Adobe

Concur

MobileXpense

Job description

UCB in RTP, North Carolina, is seeking an organized Administrative Assistant to provide comprehensive administrative and operational support within Global Pharmacovigilance. You will coordinate meetings, travel, onboarding, contracts, and shared information, ensuring accuracy and compliance.

Working in a hybrid environment, you will collaborate with department leaders and cross-functional teams, handling confidential data with discretion and maintaining precise trackers and documentation.