Global Administrative Coordinator — Hybrid Office Ops

Sony Interactive Entertainment Inc.; Aliso Viejo (CA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Sony Interactive Entertainment in Aliso Viejo, CA is seeking an experienced Administrative Coordinator to support a global team and the local office. The role includes coordinating meetings, events, travel, and day-to-day onsite operations across regions, with backup executive support and strong cross‑functional collaboration.

This hybrid, 12-month contract requires commuting to the Aliso Viejo office three days per week, and a capable, proactive administrator who thrives in a fast-paced

Qualifications

• 7+ years of administrative support experience, ideally including department-level and executive support.
• Experience supporting a fast-paced, global or geographically distributed team with multiple stakeholders.
• Strong organizational and time-management skills with attention to detail and follow-through.
• Sound judgment and ability to work independently and escalate when needed.
• Excellent written and verbal communication and interpersonal skills.
• Ability to build cross-functional relationships across cultures and regions.
• Ability to handle confidential information with discretion in time-sensitive situations.
• Proficiency in Microsoft 365 apps (Outlook, Teams, SharePoint, Excel, PowerPoint, Word).
• Bachelor's degree or equivalent combination of education and experience.

Responsibilities

• Provide administrative and operational support to a global team, coordinating meetings, workshops, team events, leadership visits, and other activities across regions and time zones.
• Manage meeting and event logistics, including scheduling, meeting spaces, catering, visitors, materials, equipment, and other operational requirements.
• Partner with Executive Assistants, Facilities, IT, Security, Workplace, and other cross-functional partners to coordinate team and onsite needs.
• Provide department and backup executive support as needed, including calendar management and other time-sensitive administrative support.
• Coordinating domestic and international travel and processing expense reports as assigned.
• Prepare correspondence, presentations, meeting materials, documentation, and meeting notes as needed.
• Manage and track administrative requests, action items, deliverables, and deadlines to ensure timely follow-through and completion.
• Maintain and organize team information, documentation, and resources across SharePoint and other collaboration platforms.
• Exercise sound judgment and initiative, handle sensitive information with discretion, and identify and recommend improvements to administrative processes and operational efficiency.

Skills

7+ years of experience

Organizational skills

Communication skills

Independent initiative

Education

Bachelor's degree

Tools

Microsoft 365

Job description

Sony Interactive Entertainment in Aliso Viejo, CA is seeking an experienced Administrative Coordinator to support a global team and the local office. The role includes coordinating meetings, events, travel, and day-to-day onsite operations across regions, with backup executive support and strong cross‑functional collaboration.

This hybrid, 12-month contract requires commuting to the Aliso Viejo office three days per week, and a capable, proactive administrator who thrives in a fast-paced