Marketing Coordinator - 1660

Zohorecruit; Los Angeles (CA); Hybrid; USD 55,000 - 63,000; Part time

Job summary

Zohorecruit in Los Angeles is seeking an experienced administrative professional to support an executive by managing calendars, coordinating travel, and handling sensitive information with discretion.

You will partner with internal teams and external contacts, coordinating meetings, events, and onboarding tasks while maintaining a high level of professionalism and service. This hybrid role requires on-site presence three days per week in LA.

Qualifications

• Experience supporting executives and coordinating office or facilities operations.
• Strong written and verbal communication skills.
• Professional judgment and discretion when handling confidential information.
• Ability to manage competing priorities in a fast-paced environment.
• Customer-service approach when supporting employees, visitors and partners.

Responsibilities

• Manage a senior executive’s changing calendar, resolve scheduling conflicts, and coordinate meetings across time zones.
• Arrange domestic and international travel, prepare expense reports, and support leadership meetings and team events.
• Coordinate with administrative teams, internal partners, senior leaders, and external contacts.
• Support office operations, including vendors, supplies, catering, facilities requests, conference rooms, and meeting technology.
• Help coordinate new-hire onboarding, visitor access, building coordination, and safety procedures.
• Draft and proofread executive communications, presentations, status updates, and meeting notes.

Skills

Calendar management

Executive support

Vendor coordination

Office operations

Discretion

Communication

Job description

Los Angeles, United States | Posted on 10/05/2026

Onsite / Hybrid / Remote: Hybrid, 3 days per week in the Los Angeles office

Duration: 7 months to start with

Rate Range:Up to 43.27/hour in W2 (Depends On Experience)

Work Authorization:U.S. citizens, Green Card holders, and candidates with valid EADs. No H-1B, OPT, CPT, visa sponsorship, or visa-related

Must Have

• Hands-on experience with office operations, facilities, office services, or vendor coordination.
• Ability to work onsite in Los Angeles at least 3 days per week.
• Flexibility to support occasional evening and weekend events.
• Strong organization, attention to detail, and discretion with sensitive information.

Responsibilities

• Manage a senior executive’s changing calendar, resolve scheduling conflicts, and coordinate meetings across time zones.
• Arrange domestic and international travel, prepare expense reports, and support leadership meetings and team events.
• Coordinate with administrative teams, internal partners, senior leaders, and external contacts.
• Support office operations, including vendors, supplies, catering, facilities requests, conference rooms, and meeting technology.
• Help coordinate new-hire onboarding, visitor access, building coordination, and safety procedures.
• Draft and proofread executive communications, presentations, status updates, and meeting notes.

Qualifications

• Experience supporting executives and coordinating office or facilities operations.
• Strong written and verbal communication skills.
• Professional judgment and discretion when handling confidential information.
• Ability to manage competing priorities in a fast-paced environment.
• Customer-service approach when supporting employees, visitors, and partners.

Nice to Have

• Experience in media, streaming, technology, or a direct-to-consumer organization.
• Experience supporting senior executives in a growing or changing team.
• Experience coordinating large meetings, executive events, or employee engagement activities.