Gift Processing & Donor Records Assistant

Wayne State University; Detroit (MI); Hybrid; USD 39,000 - 48,000; Full time

Job summary

Wayne State University in Detroit seeks an Accounting Assistant – Gift Processing to manage gifts, pledges, payroll deductions and donor records in Banner Advancement, ensuring accurate data and timely processing.

You will handle credit card gifts, deposits, and reconciliations while supporting the Fund Office and responding to donor inquiries, under supervision of a professional accountant. Hybrid work schedule; full-time position.

Qualifications

• High school graduate. Some business school or college coursework preferred.
• Experience with Microsoft Office Suite (Excel, Word, Outlook).
• Experience with administrative systems software, preferably in higher education.
• Ability to operate a ten-key calculator.
• Ability to type and perform data entry with speed and accuracy (40 wpm).
• Ability to follow standardized procedures for data/records.
• Ability to manage several projects simultaneously and meet deadlines.
• Strong organizational skills and attention to detail.
• Ability to perform basic accounting duties.
• Excellent communication skills, both written and oral.

Responsibilities

• Enter gifts, pledges and payroll deductions into Banner Advancement; update donor biographical information.
• Research, authorize and submit matching gift forms to companies and liaise with donors.
• Process credit card gifts and ensure PCI compliance in the Fund Office.
• Deposit gift checks and maintain secure records until disposal.
• Assist in bank reconciliations and feed gift transactions to Banner Finance.
• Respond to donor inquiries and assist donors, alumni and staff.
• Generate and mail pledge reminders and donor correspondence.
• Verify data accuracy and correct donor records as needed.
• Handle internal auditor inquiries as directed.
• Perform related duties as assigned.

Skills

Microsoft Office

Typing 40 wpm

Data entry

Time management

Communication

Education

High school diploma

Business coursework

Tools

Banner Advancement

Ten‑key calculator

Job description

Wayne State University in Detroit seeks an Accounting Assistant – Gift Processing to manage gifts, pledges, payroll deductions and donor records in Banner Advancement, ensuring accurate data and timely processing.

You will handle credit card gifts, deposits, and reconciliations while supporting the Fund Office and responding to donor inquiries, under supervision of a professional accountant. Hybrid work schedule; full-time position.