Donor Gift Processing Specialist — Full-Time

Washington State University; Hillsborough Township (NJ); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Paid sick leave

Paid vacation leave

Paid holidays

Medical, dental, life and disability保险

Retirement and deferred compensation

Tuition waiver

Job summary

Washington State University’s Gift Accounting team seeks a Gift Processing Specialist to handle gift receipt, entry, posting, and documentation in a timely, accurate manner. You will follow Foundation, University, IRS, CASE, and department requirements and support reporting and compliance across gifts and pledges.

You will review documentation, resolve discrepancies, maintain donor records, and advise Advancement staff on processing procedures.

Qualifications

• Three years of fiscal record keeping experience; OR equivalent education/experience.
• Demonstrated attention to detail and organizational skills.
• Experience reviewing, processing, reconciling, or maintaining financial or fiscal records.
• Ability to interpret and apply established policies, procedures, rules, and regulations and exercise independent judgment to resolve routine problems.
• Ability to work the schedule of an essential staff member, which will include working the week of June 30, the week of July 15, the week between December 25 and January 1, and the week of January 15.

Responsibilities

• Process routine and complex gift transactions from receipt to posting and documentation.
• Review documentation, interpret gift processing requirements, and resolve discrepancies.
• Advise staff and partners on gift submission and processing procedures.
• Identify processing issues or trends and recommend corrective actions or workflow improvements.
• Maintain confidential donor records and ensure compliance with policies and internal controls.
• Explore opportunities to automate workflows and support testing of CRM features.

Skills

Fiscal record keeping

Attention to detail

Organizational skills

Independent judgment

Schedule flexibility

Education

Three years of fiscal record keeping experience or equivalent education/experience

Tools

CRM systems

Databases

Spreadsheets

Financial systems

Job description

Washington State University’s Gift Accounting team seeks a Gift Processing Specialist to handle gift receipt, entry, posting, and documentation in a timely, accurate manner. You will follow Foundation, University, IRS, CASE, and department requirements and support reporting and compliance across gifts and pledges.

You will review documentation, resolve discrepancies, maintain donor records, and advise Advancement staff on processing procedures.