Gift & Donor Records Assistant Director (Data & Compliance)

Binghamton University, State University of New York; City of Binghamton (NY); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

SUNY Tuition Assistance

Generous paid leave offerings

Job summary

The Research Foundation for SUNY at Binghamton is seeking an Assistant Director of Gift and Donor Records to oversee daily gift processing, reconciliation, and donor records in the Foundation's Gift and Donor Records Office. Reporting to the Senior Director, you will manage workflow, ensure compliance with donor intent and policies, and help prepare tax receipts and reports.

You will collaborate with Development, Alumni, and campus departments, generate reports, and supervise staff in line with

Qualifications

• Bachelor's Degree required.
• Knowledge of accounting principles, financial reporting, IRS regulations and CASE standards.
• Excellent verbal and written communication skills.
• Ability to oversee support staff and direct workflow.
• Experience with fundraising databases (Millennium or Blackbaud CRM) preferred.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Access).
• Ability to work independently with high accuracy and professionalism.
• Understanding of data integrity and procedures for gift processing.

Responsibilities

• Coordinate daily gift processing, reconciliation and receipting with strong internal controls.
• Communicate with Development, Foundation, Alumni and university departments on gift handling and documentation.
• Create donor records and ensure biographical data accuracy in the donor database.
• Generate and distribute donor reports from the donor database on a regular basis.
• Assist with Blackbaud CRM database conversion as assigned.
• Serve as liaison for Telefund reporting and reconcile pledges and credit card gifts.
• Oversee online and recurring gifts management and donor communications.
• Manage the matching gifts process and approve online match requests per policy.
• Attend meetings and monitor multiple online giving accounts and brokerage accounts.
• Prepare donor correspondence and assist with tax receipts as needed.
• Maintain office files and support the Senior Director in special projects.
• Perform other duties as assigned by the Senior Director.

Skills

Communication

Verbal communication

Written communication

Education

Bachelor's Degree

Tools

Excel

Word

Outlook

Access

Millennium

Blackbaud CRM

Job description

The Research Foundation for SUNY at Binghamton is seeking an Assistant Director of Gift and Donor Records to oversee daily gift processing, reconciliation, and donor records in the Foundation's Gift and Donor Records Office. Reporting to the Senior Director, you will manage workflow, ensure compliance with donor intent and policies, and help prepare tax receipts and reports.

You will collaborate with Development, Alumni, and campus departments, generate reports, and supervise staff in line with