Gift Administration & Fund Compliance Specialist, Foundation - Administration, FT, 08:30A-5P

Baptist Health; Coral Gables (FL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Career growth opportunities

Health and wellness resources

Tuition reimbursement

Wellness program

Job summary

Baptist Health Foundation seeks a Gift Administration & Fund Compliance Specialist to manage gift agreements, donor restrictions, and fund administration across the philanthropic portfolio. You will collaborate with Finance, Legal, and Donor Relations to ensure accurate documentation, reporting, and compliance with donor intent and policy standards.

The role requires independence, sound judgment, and initiative to resolve complex issues in gift administration while supporting lifecycle

Qualifications

• Experience with fundraising CRM preferred.
• Strong proficiency in Excel and data analysis, financial reconciliation.
• Knowledge of gift administration, donor restrictions, fund management concepts.
• Analytical, organizational, communication, and problem-solving skills with attention to discretion and collaboration across teams.

Responsibilities

• Administer gift agreements and philanthropic funds.
• Monitor donor restrictions and ensure compliance with policies and regulations.
• Support lifecycle of philanthropic funds from establishment to reporting and stewardship.
• Provide analytical insights to identify trends, discrepancies, and opportunities for process improvements.

Skills

Analytical skills

Communication

Attention to detail

Collaboration

Education

Bachelor's degree

Tools

Blackbaud Raiser's Edge

Raiser’s Edge NXT

Blackbaud CRM

DocuSign

Excel

Job description

Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties. With internationally renowned centers of excellence in cancer, cardiovascular care, orthopedics and sports medicine, and neurosciences, Baptist Health is supported by philanthropy and driven by its faith-based mission of medical excellence. For 26 years, we've been named one of Fortune's 100 Best Companies to Work For, and in the 2025-2026 U.S. News & World Report Best Hospital Rankings, Baptist Health was the most awarded healthcare system in South Florida, earning 63 high-performing honors.

What truly sets us apart is our people. At Baptist Health, we create personal connections with our colleagues that go beyond the workplace, and we form meaningful relationships with patients and their families that extend beyond delivering care. Many of us have walked in our patients' shoes ourselves and that shared experience fuels out commitment to compassion and quality.

Our culture is rooted in purpose, and every team member plays a part in making a positive impact – because when it comes to caring for people, we're all in.

Benefits

• Career growth and development opportunities, with clear pathways and ongoing support
• Comprehensive health and wellness resources that go beyond traditional benefits
• A wellness program that can help employees eliminate their medical plan deductible, reducing out-of-pocket healthcare costs
• Tuition reimbursement to support continued learning and advancement
• And so much more

Description

The Gift Administration & Fund Compliance Specialist supports Baptist Health Foundation's philanthropic operations through the administration of gift agreements, philanthropic funds, donor restrictions, compliance monitoring, data integrity, financial reconciliation, and reporting. The Specialist serves as a subject matter resource for gift agreement and fund administration processes and collaborates with Foundation team members and key Baptist Health partners, including Finance, Treasury, Legal, Donor Relations/Stewardship, Gift Administration, and operational stakeholders. The position helps ensure philanthropic gifts and funds are appropriately documented, recorded, administered, and utilized in accordance with donor intent, Baptist Health policies, and applicable regulatory and industry standards. This position requires the ability to work independently, exercise sound judgment, make informed decisions within established guidelines, and take initiative to identify and resolve issues related to gift agreements, fund administration, and compliance. The Specialist is expected to analyze complex information, determine appropriate courses of action within the scope of the role, and elevate higher-risk or complex matters when appropriate. The Specialist supports the lifecycle of philanthropic funds from gift agreement development and fund establishment through ongoing monitoring, reporting, utilization, and stewardship. This position also provides analytical support to identify trends, discrepancies, compliance concerns, and opportunities to improve philanthropic fund management and related business processes.

Qualifications

Degrees:

• Bachelors

Additional Qualifications

• Experience with Blackbaud Raiser’s Edge, Raiser’s Edge NXT, Blackbaud CRM, or a comparable fundraising CRM preferred, along with experience using DocuSign or similar electronic agreement platforms.
• Strong proficiency in Microsoft 365, particularly Excel, and experience with data analysis, financial reconciliation, reporting, and data validation.
• Knowledge of gift administration, donor restrictions, fund management, gift agreements, and fund accounting concepts preferred.
• Strong analytical, organizational, communication, and problem-solving skills with demonstrated attention to detail, discretion, and the ability to collaborate effectively across Philanthropy, Finance, Legal, and other organizational teams.

Minimum Required Experience: 3 Years

EOE, including disability/vets