General Support Maintenance

WASA Wasatch Product Development; Layton (UT); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Comprehensive medical, vision, and dental coverage

Health savings account

401k

Job summary

WASA Wasatch Product Development is seeking an Administrative & Coordination Support specialist in Layton, Utah. This role involves providing comprehensive administrative support for the Maintenance & Facilities department.

Key responsibilities include maintaining records, coordinating maintenance activities, and preparing departmental reports. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and the ability to manage multiple priorities while maintaining confidentiality.

Benefits include competitive medical coverage, a 401k, and a supportive work environment that values family and community.

Qualifications

• Knowledge of administrative processes and office coordination.
• Basic understanding of facility maintenance operations and safety practices.
• Strong organizational and time management skills.

Responsibilities

• Maintain maintenance records and inspection logs.
• Coordinate preventive maintenance activities.
• Prepare reports and departmental communications.
• Monitor supply and tool inventory.

Skills

Organizational skills

Time management

Microsoft Office proficiency

Recordkeeping

Customer service skills

Communication skills

Job description

Administrative & Coordination Support

Provide day-to-day administrative support for the Maintenance & Facilities department.

Responsibilities

• Maintain maintenance records, inspection logs, training records, work orders, preventive maintenance schedules, and department documentation.
• Coordinate and track preventive maintenance activities to support equipment reliability and facility operations.
• Assist with scheduling maintenance work, vendor visits, inspections, and facility-related projects.
• Prepare reports, spreadsheets, presentations, and departmental communications.
• Monitor department supply and tool inventory and coordinate purchasing or replenishment requests.
• Maintain organized electronic and physical filing systems for maintenance and facilities documentation.
• Support onboarding and training documentation for maintenance employees.
• Assist with facility inspections and follow up on corrective actions.
• Support planning and coordination of facility improvement projects, equipment moves, and maintenance shutdown activities.
• Track service requests and help ensure timely completion of maintenance tasks.
• Coordinate with outside vendors, contractors, and service providers as directed.
• Assist in monitoring compliance with company safety standards and facility procedures.
• Participate in departmental audits, safety initiatives, and continuous improvement efforts.
• Perform basic facility or maintenance support tasks as needed and within skill level.
• Serve as a point of contact for internal maintenance and facility requests.
• Communicate professionally with employees, leadership, contractors, and vendors.
• Support positive working relationships across departments.
• Maintain confidentiality of sensitive business and employee information.
• Support special projects and departmental initiatives.
• Recommend process improvements that increase efficiency, organization, and service levels.
• Perform other job‑related duties as assigned.

Qualifications

• Knowledge of administrative processes, office coordination, and recordkeeping practices.
• Basic understanding of facility maintenance operations, preventive maintenance programs, and safety practices.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Ability to maintain accurate records and attention to detail.
• Proficient in Microsoft Office applications, including Outlook, Excel, Word, and Teams.
• Ability to learn maintenance management software or work order systems.
• Strong written and verbal communication skills.
• Ability to work independently while also collaborating effectively with cross‑functional teams.
• Professional customer service and problem‑solving skills.
• Ability to handle confidential information appropriately.

Benefits

You will be part of an engaged, inclusive, global community that values family, giving back, beauty, and sustainability.

We offer competitive benefits to eligible employees, including comprehensive medical, vision, and dental coverage; supplemental life, voluntary short‑term, and disability insurance; free access to therapists; a health savings account and 401k.

You’ll also be empowered to prioritize what’s important to you through our vacation policy.