General Office Assistant 5-E7 - Kent County

State of Michigan; Grand Rapids (MI); On-site; USD 33,000 - 45,000; Full time

Job summary

State of Michigan is seeking a General Office Assistant to provide administrative support in a bay-area office. Responsibilities include reception, application registration, mail distribution, and using the Bridges Scanning and Index system.

The role requires documented experience or education as described in the supplemental questions, and candidates must attach a resume, transcript, and cover letter for screening. Hybrid work requests may be considered based on operational needs.

Qualifications

• General Office Assistant roles include handling routine administrative tasks.
• Experience with reception, registration and mail distribution is preferred.
• Ability to attach resume, transcript and cover letter for screening is required.

Responsibilities

• Perform a variety of administrative tasks including reception and registration.
• Operate Bridges Scanning and Index system and manage mail distribution.
• May serve as local office fiscal designee where applicable.

Skills

Administrative support

Reception duties

Documentation

Education

High School Diploma

Tools

Bridges Scanning and Index

Job description

MDHHS Mission

MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan.

This position is responsible to perform a variety of administrative support assignments that may include reception, application registration, Bridges Scanning and Index system, and distribution of mail. May also serve as local office fiscal designee.

Position Description

Job Specification

To be considered for this position you must:

• Relevant experience and/or education referred to in the supplemental questions must be documented in the resume, transcript and/or application to allow for accurate screening.
• Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
• Attach a cover letter.
• If applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.

Education

Educational level typically acquired through completion of high school.

Experience

General Office Assistant 5

No specific type or amount of experience is required.

General Office Assistant 6

One year of administrative support experience.

General Office Assistant E7

Two years of administrative support experience, including one year equivalent to the intermediate level.

The physical location of this position is 121 Martin Luther King St. SE, Grand Rapids, MI 49507. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered.

Selected candidates who have been approved to work remotely or a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.

Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results. The Department of Health & Human Services reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.

For information about this specific position, please contact [e-mail] and reference the job number in the subject line.

If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required.

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