Executive Secretary 10

State of Michigan; Lansing (MI); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Michigan Department of Health and Human Services is seeking an executive secretary and administrative support professional for the Long-Term Care Services Division. The role includes handling confidential information, screening calls, gathering information, and directing inquiries to Division staff or other agencies.

The position also covers time sheet reviews, travel planning, expense processing, and managing documents, mail, calls, and faxes.

Qualifications

• Educational level typically acquired through completion of high school.
• Five years of office experience involving administrative support practices, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

Responsibilities

• Provide executive secretarial and administrative support to the Director and staff of the Long-Term Care Services Division.
• Handle confidential and sensitive information; screen incoming calls and emails; gather information; direct inquiries to Division staff, MDHHS staff, or other agencies.

Skills

Executive secretarial

Administrative support

Education

High school diploma

Job description

The Michigan Department of Health and Human Services mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect, and fairness. For more information, please visit MDHHS Diversity Equity and Inclusion.

This position provides executive secretarial and administrative support to the Director and staff of the Long-Term Care Services Division. Responsibilities include handling confidential and sensitive information; screening incoming calls and emails; gathering information; and directing inquiries to Division staff, MDHHS staff, or other state and local agencies as appropriate.

Additional duties include reviewing and auditing division time sheets, assisting with travel planning and expense processing, and managing documents, mail, calls, and faxes for the Division Director. At the Director’s discretion, this position also provides secretarial and clerical support to division staff, including typing, proofreading documents, faxing and mailing materials, and preparing general correspondence.

This position also provides administrative and executive support to the Home Help Council.

Position Description

Job Specification

Education

Educational level typically acquired through completion of high school.

Experience

Five years of office experience involving administrative support practices, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

This position is open to current SOM employees only.

Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

The physical location of this position is Capital Commons Building, 400 South Pine Street, Lansing, MI 48909. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered.

Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including:

• A secure work location that allows privacy and prevents distractions.
• A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.
• Suitable lighting, furniture, and utilities.

The Department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.

For information about this specific position, please email [e-mail]. Please reference the job posting number in subject line.

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MDHHS is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold level veteran-friendly.