General Office Assistant 5-E7 - Kent County

State-of-Michigan; Grand Rapids (MI); Hybrid; USD 32,000 - 40,000; Full time

Job summary

MDHHS in Michigan seeks an Administrative Support Specialist to handle reception, application registration, Bridges Scanning and Index tasks, and mail distribution. The role may involve hybrid work within Michigan and potential remote options based on operational needs.

High school diploma and prior office experience preferred. Employees are expected to contribute to a diverse, respectful workplace aligned with the department's DEI plan and policies.

Qualifications

• Educational level typically acquired through completion of high school.
• General Office Assistant roles require basic administrative support.
• Experience ranges from entry to more advanced levels depending on position.

Responsibilities

• Perform administrative support assignments including reception, application registration, Bridges Scanning and Index system, and distribution of mail.
• May also serve as local office fiscal designee.

Skills

Reception duties

Mail distribution

Administrative support

Education

High School diploma

Tools

Bridges Scanning & Index

Job description

The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan.

This position is responsible to perform a variety of administrative support assignments that may include reception, application registration, Bridges Scanning and Index system, and distribution of mail. May also serve as local office fiscal designee.

Education

Educational level typically acquired through completion of high school.

Experience

• General Office Assistant 5 - No specific type or amount of experience is required.
• General Office Assistant 6 - One year of administrative support experience.
• General Office Assistant E7 - Two years of administrative support experience, including one year equivalent to the intermediate level.

The physical location of this position is 121 Martin Luther King St. SE, Grand Rapids, MI 49507. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered.

Selected candidates who have been approved to work remotely or a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.

Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results. The Department of Health & Human Services reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.

For information about this specific position, please contact [e-mail] and reference the job number in the subject line.

If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required.

MDHHS is proud to be a Michigan Veteran’s Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer.