General Office Assistant

Phoenix Fire Protection; California (MO); On-site; USD 32,000 - 52,000; Full time

Job summary

PHOENIX FIRE PROTECTION, based in Visalia, CA, seeks an Office Team Member/Receptionist to manage front desk duties, assist customers, and support daily office operations.

The ideal candidate is bilingual, proficient with Word/Excel, and experienced in data entry and basic bookkeeping; QuickBooks knowledge is a plus; scheduling experience is preferred.

Qualifications

• Experience in a receptionist or office support role.
• Bilingual preferred.
• Strong data entry and document management skills.
• Proficiency with MS Word and Excel; QuickBooks knowledge is a plus.
• Greet customers in person or over the phone; maintain a professional reception area.

Responsibilities

• Greet customers in person or on the phone.
• Maintain a clean, safe reception area and comply with procedures.
• Manage digital scanning and physical filing.
• Perform general office duties as needed.
• Use general office equipment.
• Data entry: process receipts, bills, and invoices.

Skills

Phone etiquette

Verbal communication

Bilingual

Scheduling

MS Word

MS Excel

QuickBooks

Data entry

Tools

MS Word

MS Excel

QuickBooks

Job description

Job Description

PHOENIX FIRE PROTECTION has been an industry leader for fire protection services in the CENTRAL VALLEY for over 25 years. We are based in VISALIA, CA and have an excellent team of employees who are responsible for the design, installation, and inspection of sprinkler systems, kitchen fire suppression systems, fire extinguishers, and kitchen hood/duct systems. We have an extensive customer base that we perform recurring inspection and repair services throughout the area. Our company is continually growing through its internal sales and marketing activities, strong reputation, and business acquisitions.

Job description

Office Team Member/Receptionist Job requirements:

• Work with customers, on the telephone and/or in person.


• Maintains safe and clean reception area by complying with procedures, rules, and regulations.


• Manage both digital scanning and hard copy filing systems.


• General office duties vary as needed.


• Use of general office equipment

Office Staff Skills and Qualifications:

• Good Telephone Etiquette & Verbal Communication.


• Bilingual.


• Scheduling experience preferred but not required.


• Knowledge of MS Word & Excel required. QuickBooks knowledge helpful.


• Work with customers, on the telephone and/or in person.


• Maintains safe and clean reception area by complying with procedures, rules, and regulations.


• Data Entry: Job cost receipts, Entering bills, Invoices.