Gastro Clinic Admin Coordinator | Impactful Ops

Tufts Medicine; Boston (MA); On-site; USD 34,000 - 42,000; Full time

Job summary

Tufts Medicine Stoneham location seeks an experienced administrative professional to provide day-to-day coordination and support for the GI clinic. You will help manage scheduling, budgeting, front desk operations, and revenue capture while ensuring compliance with health care standards.

The role emphasizes data-driven decision making, cross-team collaboration, and ongoing workflow optimization to improve patient care and clinic efficiency.

Qualifications

• Two (2) years’ administrative experience.
• Five (5) years’ administrative experience in healthcare setting.
• Bilingual.

Responsibilities

• Oversees day to day functions related to service area(s) including budgeting, payroll, staffing, scheduling, front desk operations, revenue capture, and patient eligibility based on insurance.
• Acts as the first level go-to person for clerical needs of the program including timesheets, office supplies, check requests, mail, and billing of contractors.
• Works with the clinical and administrative team to develop efficient workflows and provides guidance to improve efficiency.
• Coordinates staffing patterns based on volume and needs to ensure uninterrupted patient care.
• Collects, analyzes and uses data and statistics to inform decisions.
• Facilitates communication within and outside the department and disseminates updates via letters and emails.
• Conduces meetings for providers and staff to discuss policies and updates.
• Ensures compliance with regulatory standards and participates in quality improvement activities.

Skills

Administrative coordination

Budgeting involvement

Staffing & scheduling

Customer service

Interpersonal skills

Education

High school diploma or equivalent

Tools

Word processing software

Excel

Email/CRM systems

Job description

Tufts Medicine Stoneham location seeks an experienced administrative professional to provide day-to-day coordination and support for the GI clinic. You will help manage scheduling, budgeting, front desk operations, and revenue capture while ensuring compliance with health care standards.

The role emphasizes data-driven decision making, cross-team collaboration, and ongoing workflow optimization to improve patient care and clinic efficiency.