Gastro Clinic Admin & Operations Coordinator

Tufts Medical Center, Inc.; Boston (MA); On-site; USD 34,000 - 43,000; Full time

Job summary

Tufts Medicine in Stoneham, MA seeks an Administrative Coordinator to provide day-to-day support for GI clinic operations. The role focuses on planning, resource allocation, and program growth within a hands-on, clerical-centered environment.

The position emphasizes collaboration with leadership, data-driven decision making, and ensuring efficient workflows aligned with hospital goals. 40 hours weekly, Monday–Friday, 8am–5pm, on-site.

Qualifications

• Two years of administrative experience required.
• Five years of administrative experience in healthcare preferred.
• Bilingual abilities preferred.

Responsibilities

• Collaborates with leadership to improve service outcomes.
• Oversees budget, payroll, staffing, scheduling and front desk operations.
• Acts as the first-level go-to person for clerical needs of the program.
• Develops and improves program workflows for efficiency.
• Coordinates staffing to ensure uninterrupted patient care.
• Collects and analyzes data to inform decisions.
• Facilitates inter- and intra-departmental communications.
• Conducts meetings to discuss policies and updates.
• Ensures compliance with regulatory standards.
• Participates in quality improvement initiatives.
• Participates in orientation for new employees.
• Communicates progress to management.

Skills

Administrative experience

Customer service

Interpersonal skills

Tact

Business skills

Organizational skills

Team leadership

Prioritization

Education

High school diploma or equivalent

Job description

Tufts Medicine in Stoneham, MA seeks an Administrative Coordinator to provide day-to-day support for GI clinic operations. The role focuses on planning, resource allocation, and program growth within a hands-on, clerical-centered environment.

The position emphasizes collaboration with leadership, data-driven decision making, and ensuring efficient workflows aligned with hospital goals. 40 hours weekly, Monday–Friday, 8am–5pm, on-site.