Gala & Auction Coordinator (Seasonal)

PeaceHealth; Longview (WA); On-site; USD 36,000 - 54,000; Part time

Job summary

PeaceHealth in Longview, WA seeks a Part Time Foundation Event Assistant Seasonal to support the St. John Annual Gala. The role handles auction logistics, donor data entry, and event operations to ensure a successful fundraising experience.

The position is part-time, temporary, and requires strong coordination with volunteers and staff. Ideal candidates have 3+ years in auction/event administration, familiarity with donor databases, and a valid driver's license.

Qualifications

• Minimum of 3 years of auction, event, and/or administrative support.
• Experience with donor databases or CRM systems.
• Greater Giving experience.
• Valid driver's license.

Responsibilities

• Supports all administrative functions of the gala, including donor data entry and auction item management; maintains records in fundraising systems.
• Catalogs, organizes, stores, prepares, packages, and labels auction items; assists with displays and bid sheet creation.
• Maintains donor and auction records; supports item entry and tracking.
• Coordinates packaging, tagging, and organization of auction items for display and sale; collaborates with volunteers.
• Provides day-of event execution support: setup, teardown, silent auction, guest assistance, checkout, and issue resolution.

Skills

Customer service

Donor engagement

Multitasking

Communication

Team collaboration

Problem solving

Tools

Microsoft Office

CRM systems

Greater Giving

Job description

PeaceHealth in Longview, WA seeks a Part Time Foundation Event Assistant Seasonal to support the St. John Annual Gala. The role handles auction logistics, donor data entry, and event operations to ensure a successful fundraising experience.

The position is part-time, temporary, and requires strong coordination with volunteers and staff. Ideal candidates have 3+ years in auction/event administration, familiarity with donor databases, and a valid driver's license.